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Academic Senate: Minutes 9/17/2013
I. Call to order and announcements
Present: Eric Anctil,Michael Andrews, Elena Bernard, Jeff Brown, Bill Curtis, Caery Evangelist (replacing Russ Butkus fall 2013), Lauretta Frederking, Elvia Gaona, Drew Harrington, Susan Hinken, Joseph Hoffbeck, Julie Kalnin, Steve Mayer, Gary Mitchell, Tamar More, Patrick Murphy, Marie Napolitano, Andrew Nuxoll, Dann Pierce, Bryan Rookey, Alex Santana, Susan Stillwell, Alysse Thomas, Matthew Warshawsky, John Watzke, Aaron Wootton
Not Present: Father Beauchamp, Tom Greene, Mark Utlaut,
Approval of minutes from meeting from April
Two sets of minutes were approved: March
19, 2013, and April 16, 2013. It was
necessary to approve minutes from March meeting because Sherpa was down at the
V. Standing Committee Reports:
a. Executive Committee, Dr. Dann Pierce
The Executive Committee met September 3 and would like to thank Larry Larsen for attending and sharing his insight about the workings of the committee.
Committee on Committees, Ms. Susan Hinken
The Committee on Committees met in person in late May, then via email and in early June to select members for the Senate committees and make nominations for the presidential advisory committees. That work is now complete and the committee is ready make nominations for committees that might be formed during the present academic year.
c. Committee on Rank & Tenure, Dr. Mark Utlaut
The work of the committee proceeds apace, as its members are meeting twice weekly.
d. Committee on Teaching & Scholarship, Dr. Lauretta Frederking
The committee has met twice and held two faculty information workshops about the Arthur Butine Fund. At these workshops the committee shared its decision-making process as well as the priorities that will guide its decisions.
The committee shared three information items:
1. Committee asks deans and chairs to be as explicit and specific in their letters of support for Butine applicants regarding resources other than the Butine funding available for the proposed projects. Committee recognizes it is unaware how much individual faculty members receive as part of their faculty development funds or as supplements to their faculty development funds, and thus needs more information from chairs and deans in order to follow mandated priority.
Committee has a new email address: TAS@up.edu
2. On November 16, 2010, the Senate passed a resolution put forward by TAS that included a commitment on the part of the Senate to assemble a task force to assess online student course evaluations within five years of the adoption of the resolution.
In addition the resolution included a direction to TAS to develop a proposal for implementing a system of teaching evaluation that supplements student course evaluations with other forms of assessment.
While a date for reporting the supplements was not set in the resolution, with the support of the Executive Committee of the Senate, the TAS committee decided to postpone its proposal to the Senate regarding recommendations for supplements to online student evaluations until after the task force report.
At the same time, there is uniform and unanimous support for TAS to partner with the Teaching and Learning Collaborative immediately to begin to explore, at the grassroots level, supplements to enhance teaching, with the possibility that these pilot programs and discussions become part of the formal recommendations provided by TAS.
3. The committee is exploring the possibility of a Faculty Research Day with the goal of an Inaugural Research Day in autumn 2015. Committee will invite Provost to its January TAS meeting to discuss the viability of implementation. Program would be modeled from Founders Day, but take place in the autumn and focus on faculty research, including faculty research with students across campus. As committee explores implementation of this annual day of research, it invites input from deans, chairs, committees, and all faculty.
e. Committee on Faculty Welfare, Dr. Tamar More
Committee met once and discussed two topics:
1. Regarding the work from last year on student accommodations, committee forwarded its suggestions to the associate dean of CAS.
2. Committee also discussed the advisory committee report and looks forward to a response from the Board of Regents by the end of September or early October
Next meeting will focus on negotiations on benefits and healthcare.
Committee also draws attention to letter from CAS associate dean Elise Moentmann outlining the procedure for accommodations, and asks senators to let all constituents know that every school has an associate dean who is supposed to help figure out these logistics.
f. Committee on Curriculum & Academic Regulations, Dr. Caery Evangelist
has not met yet; first meeting is September 24.
VI. Presidential Advisory Committees:
a. Committee on Student Media, Dr. Elena Bernard
Committee has not met yet. At last meeting, a new editor for The Beacon was chosen (Kelsey Thomas).
b. Committee on Athletics, Dr. Alex Santana
Committee has not met yet.
c. Committee on Health and Safety, Dr. Steven Mayer
Committee has not met yet.
d. Committee on Information Technology, Dr. Gary Mitchell
Committee held its organizing meeting for the year on September 17 and organized around three subgroups:
1. Continuation of students of technology focus from last year, primarily looking at student technology preparedness.
2. Mobile technology.
3. Architecture administration.
Committee also has two decisions to report:
1. IT will take over the work that the committee started last year, looking at online-secure testing and reporting to the committee on a regular basis.
2. Communications made in 2012-13 will be strengthened. Assignments for committee chairs will be made within a week.
e. Committee on Sustainability, Dr. Jeffrey Brown
PACOS has been in inactive since last spring when Fr. Beauchamp formed the Sustainability Task Force. The former and current PACOS chairs (Bill Barnes and Greg Hill, respectively) are members of the Task Force. They indicated that the work of the Task Force should result in recommendations to PACOS later this semester.
Before PACOS activities were suspended, a
major focus was a proposal for a part-time sustainability intern who might be
able to apply for state and federal grants or rebate programs intended to
incentivize sustainable practices. UP may qualify for some such funds based on
recent efficiencies in IT (reduction of server power consumption) and EH&S.
These rebates might be able to pay for the sustainability intern position or
demonstrate that such a position could pay for itself.
VII. Other Reports:
a. Fr. William Beauchamp
b. Dr. Thomas Greene (report given by Matt Baasten)
Four information items:
1. Budget development for next academic year: deans have until October 18 to submit budgets. Purpose for move was to give more time for reviewing proposals from both student service side and academic side.
2. Retention is probably the biggest factor generating the revenue required to meet the bar
for the official budget. Retention is almost at 90% now, with more students on campus
than during any other year. We actually have more students on campus than any other
year. Evaluation of Early Alert is being completed, with regard to three concerns:
i. Space has been increased for faculty to write comments.
ii. FERPA limits what kind of information can be revealed, so faculty with concern about a student should submit an early alert in order to open other ways of communication, such as who will be handling the case.
iii. Early Alert email address no longer exists. Submitters will receive an automatic response with a link. Encouragement to use Early Alert; a team of six will address it.
3. Digital future committee has met twice.
4. Three-year accreditation report is due in about a year. Priority on making sure
assessment practices continue, because assessment is a priority in year three. End of
current semester is deadline for assessing any major item.
c. ASUP Elvia Gaona, vice president for the academic year à
1. ASUP would like to create a focus group for pre-professional studies with all the professional advisors; last spring gathered information on how to help students interested in a professional track for after. ASUP will meet Dr. Baasten in order to discuss issues with students registering for courses.
2. Google docs have been enabled for students.
3. Will meet with Tom Greene on Oct. 1 to discuss a financial literacy course from the School of Business for students of various majors. Meeting will also discuss the add/drop deadline, with hope of extending it to the second Friday without penalizing students with a Withdrawal on their transcript.
4. ASUP is looking into library hours,
especially since students were told that the library would be a 24-hour space
and presently it is not.
VIII. New Business
A resolution thanking and commending Larry Larsen for his exemplary service as Senate chair was unanimously approved.
Executive Committee meeting first of October. Next Academic Senate meeting 22nd of October.
Note: All members of the University community are welcome to attend any meeting of the Academic Senate. The meetings begin promptly at 4:00 pm.