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Academic Senate: Minutes 2/18/2014
I. Call to Order and Announcements
II. Roll Call. Present—Dr. Anctil, Dr. Bernard, Dr. Brown, Dr. Butkus, Dr. Christen, Dr. Curtis, Dr. Els, Dr. Frederking, Ms. Gaona, Dr. Greene, Fr. Hannon, Ms. Harrington, Ms. Hinken, Dr. Hoffbeck, Dr. Mayer, Dr. More, Dr. Murphy, Dr. Nuxoll, Dr. Pierce, Dr. Rookey, Dr. Santana, Dr. Stillwell, Dr. Wootton. Not present—Dr. Andrews, Fr. Beauchamp, Dr. Mitchell, Dr. Napolitano, Dr. Utlaut, Dr. Watzke.
IV. Approval of minutes from meeting from 21 January 2014. No corrections. Minutes were approved.
V. Standing Committee Reports:
a. Executive Committee, Dr. Dann Pierce.
1) Due to inclement weather, committee met in cyberspace.
2) April we will welcome new members and thank outgoing members.
b. Committee on Committees, Ms. Susan Hinken. No report.
c. Committee on Rank & Tenure, Dr. Mark Utlaut.
1) Dr. Utlaut is not present. It was reported that the committee is working with other groups on campus to update the faculty handbook regarding issues related to rank and tenure
2) The committee is looking at ways that submissions to the Rank and Tenure Committee can be submitted electronically.
3) On Faculty Development Day in May, there will be two panels—one focusing on those concerned with examining issues related to tenure and the other focusing on the issue of promotion.
d. Committee on Teaching & Scholarship, Dr. Lauretta Frederking.
1) Regarding Spring Butine Decisions: We received 18 proposals totaling $24,339.80 and the committee has begun its deliberations. As we are discussing proposals, one surfacing issue is whether Butine should fund student –related activities. From the committee’s perspective, we want to encourage the widest pool of proposals from faculty and so we are not going to exclude these proposals. However, the committee recommends that the university look for additional ways to fund student-related activities especially when they involve co-authorship with faculty and presentation at conferences. The committee is also grateful for student funding that exists through the Provost’s Office.
2) A date has been set for presentations by the Teaching and Scholarship Faculty Award winners from 2012-2013. On Tuesday, March 4 at 4:30pm in the BC 163, Lars Larson will present “Dialectical Teaching in a Righteous Age” and Russ Butkus and Steve Kolmes will present “Children in Jeopardy: Anthropogenic Toxins and Childhood Exposure.”
3) The Committee has received nominations for Outstanding Teaching and Outstanding Scholarship. Those nominees have been notified with a letter from our committee and files are due on March 21. We are shifting to electronic copies for as much as possible and so relevant information will be received by email@example.com.
e. Committee on Faculty Welfare, Dr. Tamar More.
1) The Committee met and submitted comments on handbook and other documents.
1) The Committee did not meet.
VI. Presidential Advisory Committees:
a. Committee on Student Media, Dr. Elena Bernard.
1) The Committee is beginning interviews for student media positions.
b. Committee on Athletics, Dr. Alex Santana .
1) The Committee has no report.
c. Committee on Health and Safety, Dr. Steven Mayer.
1) The Committee met with Jeff Rook. Vigor Industries will be addressing concerns over the sulfur smell in the physical plant building.
2) Regarding the recent school closure because of the snow: a concern was raised over the decision by the university to wait until 5 AM to announce the closure while a majority of schools in the area announced the night before. Others expressed concern over snow removal in some areas of campus. Physical Plant was notified.
3) The Help Desk was moved to Franz 111; Media Services was moved but still remains in the basement of BC.
4) A request has been made by those working in Swindells Hall to keep the phones in the labs on the old system so if there is a power outage, we don’t have to contact emergency personnel
5) Dr. Mayer distributed a handout regarding planned construction on campus beginning May, 2014. Paul Luty, Director of the Physical Plant was present at the meeting. The list was fairly extensive. Briefly:
1. With the beginning of construction of the new fitness/wellness center, we will be losing some parking spaces.
2. Public Safety will be moving to Haggarty Hall.
3. A 121-car parking area will be at the base of Van Houten Street.
4. A concern was raised about the safety of those walking to and from that distant parking lot after dark and on weekends. In response, Dr. Mayer said that the parking lot will be lighted at night and will be regularly patrolled
5. The full handout distributed at this meeting will be available on the Physical Plant webpage.
d. Committee on Information Technology, Dr. Gary Mitchell.
1) The Committee has no report.
e. Committee on Sustainability, Dr. Jeffrey Brown.
1) The Committee met on Jan. 28. Molly Hatfield (adjunct in the Pamplin School of Business, City of Portland, Oregon Bureau of Planning and Sustainability) has been meeting with various groups on campus to determine the state of monitoring and reporting practices with regard to sustainable practices and resource consumption. Numerous metrics are being tracked (on site combustion; electricity consumption; natural gas consumption; 2012 faculty commuting survey; solid waste: reasonable estimates; paper waste: solid data; food waste: solid data; composting of food waste). Areas for improvement include: UP travel/vehicle fleet (fuel); UP business travel; Student travel and commuting: a survey is in the works (Jeff Rook); Offsets? The Controller’s office (Eric Barger, Associate VP and Controller) has agreed to help collect and compile data.
2) The committee discussed strategies to get as many people on campus as involved as possible. A regional competition was mentioned as one possibility.
3) Cory Wiltshire, ’08, a Senior Project Engineer at McKinstry has volunteered his knowledge and experience working in the industry (including with some PDX schools in SE) to discuss dashboards, monitoring, etc. of the project
VII. Other Reports:
a. Fr. William Beauchamp. Fr. Beauchamp is traveling. No report.
b. Dr. Thomas Greene.
1) Dr. Greene reported that 890 students have indicated that they are planning to graduate; thus we will need to use the entire floor of the Chiles Center for commencement. The intention is that faculty will be placed in those first sections going up the side facing the stage. This will not be a permanent change. Dr. Greene asked that any further suggestions be directed to him. A question was raised about the many families in attendance. Dr. Greene assured the Senate that there will be plenty of room for faculty.
2) Digital Futures group continues to meet. Dr. Greene reported back details from the recent faculty survey, which garnered a participation rate. The values expressed on the survey mirrored those in the listening sessions and those expressed by our regents.
1. There must be preservation of mission and rigor in any kind of hybrid or online course;
2. It must be faculty driven. No faculty should be forced to move a degree toward something there not interested in;
3. Perhaps any online/hybrid activity is suitable for the graduate level only as well as limited practice for those with special needs/issues in the undergraduate program.
3) There was a recommendation that ongoing professional development in the area of pedagogy and integrating technology in the classroom continue. Dr. Greene assured the Senate that this will be done.
4) Dr. Greene met with Dr. Pierce regarding the handbook. Revisions to the handbook should be ready before the next Executive Committee meeting.
1) ASUP recently purchased two vans with low mileage. Priority will go to student clubs/organizations, and advisors can check them out.
With the remaining monies from their major projects fund, ASUP gave $4,000 for the end of the year event which will take place on May 1, 2014.
2) ASUP’s Straightforward Finance course started last week; approximately 25 non-business majors attended. Alan Timmons, Vice President for Financial Affairs, will teach the courses.
3) Transfer Student Orientation.
4) An ASUP Senator met with Dr. Greene and Fr. Olinger and talked about creating a workshop with transfer students; both were receptive of the idea. They want ASUP to gather data and survey to gauge interest first. ASUP is working on the data and will report back.
5) A few female students reported their concern with UP students being able to view other students’ class schedules on Moodle. ASUP contacted Information Services and they were able to fix the privacy settings. Students can no longer view other students’ class schedules. A similar concern has been brought up with campus addresses. ASUP is working on getting this fixed.
6) Two weeks ago a Senator meet with Provost Greene, Fr. Jeff Allison, and Bobbi Lindahl to discuss two resolution ideas: taking the entire process of registration online, and making it easier to register for more than 18 credits through the approval of an advisor allowing the student to register for all the classes he or she needs at one time. The administrators thought both were valid ideas and will begin working on them. The projected implementation of these changes will be put into effect as early as registration for Fall 2014. ASUP is planning on inviting Fr. Jeff Allison to a Senate meeting this semester to discuss Degree-works, as well as how it will allow for paper-less registration through electronic communication and the approval for registering for over 18 credits prior to course registration.
VIII. New Business. None
The Executive Committee will meet on March 6, 2014.
Note: All members of the University community are welcome to attend any meeting of the Academic Senate. The meetings begin promptly at 4:00 pm.