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- Home >>
- Student Activities >>
- Orientation >>
- Orientation Checklist 2012
- Student Activities
- St. Marys Student Center, MSC 161
- 5000 N Willamette Blvd.
- Portland OR 97203
- 503-943-7470
- stuact@up.edu
Student Activities: Orientation Checklist 2012
These are the important tasks you should address within the first few days on
campus. For more information on each item, see the notes following this list.
Auditions for University Orchestra and Wind Symphony: All interested brass,
woodwind, percussion, and string players must audition for membership in
the University Orchestra and/or Wind Symphony. Specific pieces and scales
are required. Auditions will be held during Orientation Weekend on Sunday,
August 26, from 8:00 a.m. – noon in Buckley Center Auditorium. To schedule
an audition and for further information, please contact: Brass/Woodwinds/
Percussion: Professor Patrick Murphy at murphyp@up.edu or 503.943.8789.
Strings: Professor David De Lyser at delyser@up.edu or 503.943.7382.
Health History Form: All new students must have a Health History and
Immun iza tion Record on file with the University Health Center prior to
matriculation. Failure to submit the form will automatically result in a hold
being placed on your records, and you will not be allowed to register for
spring semester. If you have not submitted your completed form, please do
so as soon as possible. If you need assistance or have questions, please call
the University Health Center at 503.943.7134.
Registration and Drop/Add: Registration for classes or making changes in
your schedule (“drop/add”) take place at the main office of your college or
school. If this is necessary, please visit: Pamplin School of Business, Franz
425; School of Education, Franz 427; Shiley School of Engineering, Shiley 227;
School of Nursing, Buckley Center 315; College of Arts and Sciences, Buckley
Center 217.
Update Permanent and/or Local Address: Students must have a permanent
or home address on file at the registrar’s office. If this address has changed
recently (especially since your admission application), be sure to visit the
registrar’s office on the first floor of Waldschmidt Hall to update your records.
Off-campus students must have their current local address on file, so if you
are not living at your permanent address while you are attending the Uni -
versity of Portland, please notify the registrar in writing with the address
and phone number of your location here in Portland. Please do this by the
first day of classes. On-campus addresses are automatically updated.
Payments, Loans, and Clearing Your Account: If you have not yet paid
tuition, room, board and other necessary fees, go to the Office of Student
Accounts on the first floor of Wald schmidt Hall. You must have your account
financially cleared by Friday, August 10, 2012, or you will be subject to late
payment fees. (See enrollment packet for more information.) You may have
to establish a monthly payment plan in order to clear your account. The
University of Portland has partnered with Tuition Manage ment Systems
(TMS) to offer e-billing and an on-line payment option for students. If you
would like more information, please contact the Office of Student Accounts
or view the department’s website: www.up.edu/studentaccounts.
Health Insurance Program: The University’s health insurance program is
required of all full-time undergraduate students. However, if you already
have health insurance coverage, you may waive the University’s insurance
charge by completing the on-line Waiver of Student Fees at www.aetnastudenthealth.
com. After completing this form, you will receive an email
notification that the waiver was completed and accepted. Please complete
this process by August 31.
Student ID Card: All students must have an ID picture taken to produce
their University identification card. When validated, your ID card serves as
your main source of ID on campus. It should be carried at all times, and it
must be shown to any University official or public safety officer upon
request. The ID card also serves a wide variety of other purposes:
schedule, invoice or payment receipt, and a government issued identification
with you.
The Office of Public Safety will issue ID cards at its headquarters on North
Warren Street and at a satellite station in St. Mary’s Lounge on Thursday,
August 23. However, because the department is open 24 hours per day, 7
days per week, ID cards can be obtained in advance or at more convenient
times when other offices are closed.
NOTE: If you lose your ID card, report your lost or stolen card to the public
safety department. In addition, if you are on a meal plan or have dining
dollars on your card, report your lost or stolen card to the Bon Appétit
office in The Commons immediately so they can issue you a temporary
meal pass.
Validation of Your Student ID Card: The public safety department will validate
your student ID card when it is issued if you have a stamped receipt
from the Office of Student Accounts. If you have not cleared your account
(see entry “Payments, Loans, and Clearing Your Account” on p. 9), you can
still pick up your student ID card and student accounts will validate it once
you are cleared.
Board Plan: The first meal available within the meal plan is brunch on
Sunday, August 26. Resident students must present a validated ID card to
access the board plan. You may want to add additional dining dollars from
the food service office in Bauccio Commons. Non-resident students can
also purchase a board plan and/or dining dollars.
If resident students have questions about their board plan level, they may
visit the Office of Residence Life on the first floor of Buckley Center
between 8:30 a.m. and 4:30 p.m. on weekdays. Resident students have the
first two weeks of class in the fall semester to make changes to their
board plan level and the first week in the spring semester. Off-campus
students who wish to add dining dollars will need to visit the food service
office in Bauccio Commons during normal business hours.
Transportation Information: Any vehicle parked on campus from 8:00 a.m.
to 4:00 p.m. on school days must have a parking permit. Permits may be
purchased at the public safety department on N. Warren Street. A vehicle
registration or title and current proof of insurance must be shown when
you obtain your parking permit.
All students must register cars they bring to school, whether parking on
campus or off campus. Freshman resident students may not bring a car to
school without permission from the public safety department nor may they
park on city streets near the Uni versity. The University also has other restrictions
concerning parking in the neighborhood. For more detailed information,
obtain a copy of the parking and traffic regulations from the public safety
depart ment or at the In formation Center located in the Pilot House.
Visit the Pilot House to learn about Zipcar and other convenient ways to
travel around Portland. The University’s shuttle will be available during
Orientation Weekend. Ask at Orientation Headquarters for hours of operation
and more specific information.
Computer Accounts: You should have already received your letter from the
Office of Admissions with instructions on how to activate your free
University computer account, set your password, and access PilotsUP, the
campus portal. A University network account is required for students to
use the computer labs, and your professors and others will communicate
with you via your University email account. To sign up for your computer
account after Orientation Weekend, you may visit the Help Desk in Buckley
Center Room 18 on weekdays during office hours.
Textbooks: It is important to purchase your textbooks before you attend
class. Many faculty members will assign reading during your first class.
Purchase your textbooks and supplies at the University Bookstore in the
Pilot House. For your convenience, the bookstore will be open additional
hours over the extended Orien ta tion Weekend (see hours listed on page 37
of this booklet). If you have pre-ordered your textbooks, they will be available
in the bookstore for pick-up when you arrive.
Direct Deposit: The University of Portland uses direct deposit as its primary
way of making payments to students for student account refunds, student
employment, and other reimbursements. Direct deposit is faster than a
check; it saves time and trouble by eliminating trips to the bank; helps to
avoid theft, fraud, and stolen or lost checks; and promotes the University’s
commitment to environmental sustainability. Accordingly, we ask all
students to sign up for direct deposit. Direct deposit forms can be found
online at: www.up.edu/controller/directdeposit. At that page, click on
“forms,” then select “direct deposit authorization.” Questions about direct
deposit should be addressed to the Controller’s office at (503) 943-7171. Our
direct deposit system works with any domestic bank account, but if you
want to establish an account at a bank with a nearby branch, these banks
have offices within two miles of campus:
Campus Employment: Students interested in working for the University are
encouraged to attend the student employment session offered during
Orientation (see page 32). The fall/spring hiring period begins August 15,
2012, at which time all available jobs are open to all students. Supervisors
are asked to give priority to Federal Work-Study award recipients and to
new students. As of August 15, all available positions for fall will be listed
on-line on the University’s web site with application instructions and
students may obtain Student Employment Referral Forms from the Office
of Financial Aid for fall/spring jobs. Before a new student employee can
obtain a referral form, identification must be presented to the Office of
Financial Aid in order to complete the I-9 Form and W-4 Form. Acceptable
identification includes a U.S. Passport, or other documents such as an original
Social Security card or original birth certi ficate AND a driver’s license or
University ID card. Take the referral form with you when meeting with
supervisors in the offices or departments with job openings that interest
you, as well as a copy of your class schedule. Once hired, complete a
timesheet electronically to record your hours to receive your paycheck on
time. With any questions regarding student employment, contact the
Office of Financial Aid in Waldschmidt Hall.
Foreign Language Placement Exams: Students who will be enrolling in a
foreign language course this fall or spring who have not yet taken the
language placement exam must do so during Orientation Weekend. (If you
have not had any prior high school courses in the foreign language you
intend to study, you may enroll in the beginning course without taking a
placement exam.) You may take this Web-based placement exam anytime
at the following address: http://webcape.byuhtrsc.org. Select University of
Portland from the list of schools. Your password is pilots1. Fill out the questionnaire
completely. Please retain a record of your score for independent
confirmation. Please contact the College of Arts & Sciences for more information
at (503) 943-7221.
Waiver Forms for Building Community: Serving to Learn: Health information,
medical, and liability waiver forms for all first-year students must be
signed and turned in at the Shepard Freshman Resource Center or to your
freshman workshop leader. Anyone with bee allergies or limited mobility
should make a point to fill out the health information form before the
weekend is over.
FERPA and the Student Consent Disclosure Form: The Family Educational
Rights and Privacy Act (FERPA) is a federal law that protects the privacy of
student educational records. This means that schools generally must have
written permission from students for parents to inspect or review
academic records or for faculty and administrators to discuss a student’s
progress with parents. At the University, we believe a student’s success in
education begins by establishing a partnership between the student, his or
her parents, and the University. This is a relationship where communication
can be honest and unhindered. A copy of the Student Consent Disclosure
Form is available on-line and will be discussed with you in your Home Base
Group. It is strongly recommended that you discuss this form as a family. If
a student decides to sign the form, it can be turned in at any of the Home
Base Group meetings or to the Office of Student Activities.
Pilot Care Kits: Peer Health Educators will be selling Pilot Care Kits contain -
ing thermometers, pain reliever, allergy relief medication, band aids, ointment,
and more — a handy first aid kit for your residence hall room! Students
may purchase Pilot Care Kits for $15 at tables set up on each quad during
move-in, at the welcome picnic, or during the University Health Center’s
open house Friday, August 24, from 12:30 p.m. to 1:45 p.m. in Orrico Hall.
Beacon Subscriptions: Parents and family members can take the opportunity
to subscribe to The Beacon, the University’s award-winning student
newspaper. Readers get the inside story on what’s new and different on
The Bluff: student government, Pilot athletics, service projects, ROTC,
academics, alumni news, restaurant and movie reviews, faith and fellowship,
witty columns, thoughtful commentaries, and more. A yearly
subscription is $30 for 24 issues (12 each semester) and can be purchased
throughout the weekend at a table in the Pilot House or by contacting the
staff at beacon@up.edu with the subject line “subscription request.”
campus. For more information on each item, see the notes following this list.
- Auditions for University Orchestra and Wind Symphony
- Health History Form
- Registration and Drop/Add
- Update Permanent and/or Local Address
- Payments, Loans, and Clearing Your Account
- Health Insurance Program
- Student ID Card
- Validation of Your Student ID Card
- Board Plan
- Transportation Information
- Computer Accounts
- Textbooks
- Direct Deposit
- Campus Employment
- Foreign Language Placement Exams
- Waiver Forms for Building Community: Serving to Learn
- FERPA and the Student Consent Disclosure Form
- Pilot Care Kits
- Beacon Subscriptions
Auditions for University Orchestra and Wind Symphony: All interested brass,
woodwind, percussion, and string players must audition for membership in
the University Orchestra and/or Wind Symphony. Specific pieces and scales
are required. Auditions will be held during Orientation Weekend on Sunday,
August 26, from 8:00 a.m. – noon in Buckley Center Auditorium. To schedule
an audition and for further information, please contact: Brass/Woodwinds/
Percussion: Professor Patrick Murphy at murphyp@up.edu or 503.943.8789.
Strings: Professor David De Lyser at delyser@up.edu or 503.943.7382.
Health History Form: All new students must have a Health History and
Immun iza tion Record on file with the University Health Center prior to
matriculation. Failure to submit the form will automatically result in a hold
being placed on your records, and you will not be allowed to register for
spring semester. If you have not submitted your completed form, please do
so as soon as possible. If you need assistance or have questions, please call
the University Health Center at 503.943.7134.
Registration and Drop/Add: Registration for classes or making changes in
your schedule (“drop/add”) take place at the main office of your college or
school. If this is necessary, please visit: Pamplin School of Business, Franz
425; School of Education, Franz 427; Shiley School of Engineering, Shiley 227;
School of Nursing, Buckley Center 315; College of Arts and Sciences, Buckley
Center 217.
Update Permanent and/or Local Address: Students must have a permanent
or home address on file at the registrar’s office. If this address has changed
recently (especially since your admission application), be sure to visit the
registrar’s office on the first floor of Waldschmidt Hall to update your records.
Off-campus students must have their current local address on file, so if you
are not living at your permanent address while you are attending the Uni -
versity of Portland, please notify the registrar in writing with the address
and phone number of your location here in Portland. Please do this by the
first day of classes. On-campus addresses are automatically updated.
Payments, Loans, and Clearing Your Account: If you have not yet paid
tuition, room, board and other necessary fees, go to the Office of Student
Accounts on the first floor of Wald schmidt Hall. You must have your account
financially cleared by Friday, August 10, 2012, or you will be subject to late
payment fees. (See enrollment packet for more information.) You may have
to establish a monthly payment plan in order to clear your account. The
University of Portland has partnered with Tuition Manage ment Systems
(TMS) to offer e-billing and an on-line payment option for students. If you
would like more information, please contact the Office of Student Accounts
or view the department’s website: www.up.edu/studentaccounts.
Health Insurance Program: The University’s health insurance program is
required of all full-time undergraduate students. However, if you already
have health insurance coverage, you may waive the University’s insurance
charge by completing the on-line Waiver of Student Fees at www.aetnastudenthealth.
com. After completing this form, you will receive an email
notification that the waiver was completed and accepted. Please complete
this process by August 31.
Student ID Card: All students must have an ID picture taken to produce
their University identification card. When validated, your ID card serves as
your main source of ID on campus. It should be carried at all times, and it
must be shown to any University official or public safety officer upon
request. The ID card also serves a wide variety of other purposes:
- Resident students use the ID card as a key to enter their residence halls.
- Meal plans purchased through Bon Appétit are identified and verified by use of the ID card.
- ID cards serve as tickets and verification of attendance at athletic and student events.
- ID cards serve as library cards and are used to check out materials. Use your student ID number for off-campus access to the library’s on-line resources.
- ID cards are used to gain access to the recreational facilities in Howard Hall.
- ID cards are used to gain access to computer labs and the 24 hour studylounge in the Pilot House.
schedule, invoice or payment receipt, and a government issued identification
with you.
The Office of Public Safety will issue ID cards at its headquarters on North
Warren Street and at a satellite station in St. Mary’s Lounge on Thursday,
August 23. However, because the department is open 24 hours per day, 7
days per week, ID cards can be obtained in advance or at more convenient
times when other offices are closed.
NOTE: If you lose your ID card, report your lost or stolen card to the public
safety department. In addition, if you are on a meal plan or have dining
dollars on your card, report your lost or stolen card to the Bon Appétit
office in The Commons immediately so they can issue you a temporary
meal pass.
Validation of Your Student ID Card: The public safety department will validate
your student ID card when it is issued if you have a stamped receipt
from the Office of Student Accounts. If you have not cleared your account
(see entry “Payments, Loans, and Clearing Your Account” on p. 9), you can
still pick up your student ID card and student accounts will validate it once
you are cleared.
Board Plan: The first meal available within the meal plan is brunch on
Sunday, August 26. Resident students must present a validated ID card to
access the board plan. You may want to add additional dining dollars from
the food service office in Bauccio Commons. Non-resident students can
also purchase a board plan and/or dining dollars.
If resident students have questions about their board plan level, they may
visit the Office of Residence Life on the first floor of Buckley Center
between 8:30 a.m. and 4:30 p.m. on weekdays. Resident students have the
first two weeks of class in the fall semester to make changes to their
board plan level and the first week in the spring semester. Off-campus
students who wish to add dining dollars will need to visit the food service
office in Bauccio Commons during normal business hours.
Transportation Information: Any vehicle parked on campus from 8:00 a.m.
to 4:00 p.m. on school days must have a parking permit. Permits may be
purchased at the public safety department on N. Warren Street. A vehicle
registration or title and current proof of insurance must be shown when
you obtain your parking permit.
All students must register cars they bring to school, whether parking on
campus or off campus. Freshman resident students may not bring a car to
school without permission from the public safety department nor may they
park on city streets near the Uni versity. The University also has other restrictions
concerning parking in the neighborhood. For more detailed information,
obtain a copy of the parking and traffic regulations from the public safety
depart ment or at the In formation Center located in the Pilot House.
Visit the Pilot House to learn about Zipcar and other convenient ways to
travel around Portland. The University’s shuttle will be available during
Orientation Weekend. Ask at Orientation Headquarters for hours of operation
and more specific information.
Computer Accounts: You should have already received your letter from the
Office of Admissions with instructions on how to activate your free
University computer account, set your password, and access PilotsUP, the
campus portal. A University network account is required for students to
use the computer labs, and your professors and others will communicate
with you via your University email account. To sign up for your computer
account after Orientation Weekend, you may visit the Help Desk in Buckley
Center Room 18 on weekdays during office hours.
Textbooks: It is important to purchase your textbooks before you attend
class. Many faculty members will assign reading during your first class.
Purchase your textbooks and supplies at the University Bookstore in the
Pilot House. For your convenience, the bookstore will be open additional
hours over the extended Orien ta tion Weekend (see hours listed on page 37
of this booklet). If you have pre-ordered your textbooks, they will be available
in the bookstore for pick-up when you arrive.
Direct Deposit: The University of Portland uses direct deposit as its primary
way of making payments to students for student account refunds, student
employment, and other reimbursements. Direct deposit is faster than a
check; it saves time and trouble by eliminating trips to the bank; helps to
avoid theft, fraud, and stolen or lost checks; and promotes the University’s
commitment to environmental sustainability. Accordingly, we ask all
students to sign up for direct deposit. Direct deposit forms can be found
online at: www.up.edu/controller/directdeposit. At that page, click on
“forms,” then select “direct deposit authorization.” Questions about direct
deposit should be addressed to the Controller’s office at (503) 943-7171. Our
direct deposit system works with any domestic bank account, but if you
want to establish an account at a bank with a nearby branch, these banks
have offices within two miles of campus:
- JP Morgan/Chase Bank 6850 N. Lombard St. (503) 231-4540 1.40 miles away
- JP Morgan/Chase Bank ATM on campus in the Pilot House.
- U.S. Bank 3233 N. Lombard St. (503) 275-6630 1.42 miles away
- Sterling Savings Bank 3333 N. Lombard St. (503) 283-5246 1.36 miles away
- Bank of America 2800 N. Lombard St. (503) 275-1746 1.66 miles away
- Wells Fargo Bank 8330 N. Ivanhoe St. (503) 283-8117 1.40 miles away
- Key Bank 6815 N. Lombard St. (503) 286-1896 1.40 miles away
Campus Employment: Students interested in working for the University are
encouraged to attend the student employment session offered during
Orientation (see page 32). The fall/spring hiring period begins August 15,
2012, at which time all available jobs are open to all students. Supervisors
are asked to give priority to Federal Work-Study award recipients and to
new students. As of August 15, all available positions for fall will be listed
on-line on the University’s web site with application instructions and
students may obtain Student Employment Referral Forms from the Office
of Financial Aid for fall/spring jobs. Before a new student employee can
obtain a referral form, identification must be presented to the Office of
Financial Aid in order to complete the I-9 Form and W-4 Form. Acceptable
identification includes a U.S. Passport, or other documents such as an original
Social Security card or original birth certi ficate AND a driver’s license or
University ID card. Take the referral form with you when meeting with
supervisors in the offices or departments with job openings that interest
you, as well as a copy of your class schedule. Once hired, complete a
timesheet electronically to record your hours to receive your paycheck on
time. With any questions regarding student employment, contact the
Office of Financial Aid in Waldschmidt Hall.
Foreign Language Placement Exams: Students who will be enrolling in a
foreign language course this fall or spring who have not yet taken the
language placement exam must do so during Orientation Weekend. (If you
have not had any prior high school courses in the foreign language you
intend to study, you may enroll in the beginning course without taking a
placement exam.) You may take this Web-based placement exam anytime
at the following address: http://webcape.byuhtrsc.org. Select University of
Portland from the list of schools. Your password is pilots1. Fill out the questionnaire
completely. Please retain a record of your score for independent
confirmation. Please contact the College of Arts & Sciences for more information
at (503) 943-7221.
Waiver Forms for Building Community: Serving to Learn: Health information,
medical, and liability waiver forms for all first-year students must be
signed and turned in at the Shepard Freshman Resource Center or to your
freshman workshop leader. Anyone with bee allergies or limited mobility
should make a point to fill out the health information form before the
weekend is over.
FERPA and the Student Consent Disclosure Form: The Family Educational
Rights and Privacy Act (FERPA) is a federal law that protects the privacy of
student educational records. This means that schools generally must have
written permission from students for parents to inspect or review
academic records or for faculty and administrators to discuss a student’s
progress with parents. At the University, we believe a student’s success in
education begins by establishing a partnership between the student, his or
her parents, and the University. This is a relationship where communication
can be honest and unhindered. A copy of the Student Consent Disclosure
Form is available on-line and will be discussed with you in your Home Base
Group. It is strongly recommended that you discuss this form as a family. If
a student decides to sign the form, it can be turned in at any of the Home
Base Group meetings or to the Office of Student Activities.
Pilot Care Kits: Peer Health Educators will be selling Pilot Care Kits contain -
ing thermometers, pain reliever, allergy relief medication, band aids, ointment,
and more — a handy first aid kit for your residence hall room! Students
may purchase Pilot Care Kits for $15 at tables set up on each quad during
move-in, at the welcome picnic, or during the University Health Center’s
open house Friday, August 24, from 12:30 p.m. to 1:45 p.m. in Orrico Hall.
Beacon Subscriptions: Parents and family members can take the opportunity
to subscribe to The Beacon, the University’s award-winning student
newspaper. Readers get the inside story on what’s new and different on
The Bluff: student government, Pilot athletics, service projects, ROTC,
academics, alumni news, restaurant and movie reviews, faith and fellowship,
witty columns, thoughtful commentaries, and more. A yearly
subscription is $30 for 24 issues (12 each semester) and can be purchased
throughout the weekend at a table in the Pilot House or by contacting the
staff at beacon@up.edu with the subject line “subscription request.”
-
- stuact@up.edu
- 503-943-7470
- Directions & Maps
- 5000 N. Willamette Blvd., Portland, OR 97203-5798
- © 2013 University of Portland, All Rights Reserved