Student Activities: Fundraising, Sales, and Solicitation
The Office of Student Activities oversees the sales and solicitation of campus groups raising funds for activities (whether the sales occur on- or off-campus). The office also oversees solicitation by non-UP groups and businesses that occurs on campus. An on-campus individual or organization interested in planning sales or solicitation must fill out a sales and solicitation/ fundraiser request form (see below for more information). The Office of Development oversees and helps approve the solicitation of off-campus businesses, organizations, and individuals.
"Sales" are defined as the activity of exchanging a product or service in exchange for money, goods or other services.
"Solicitation" is defined as any effort to ask for support, donations or contributions of money, goods or services.
Below is information regarding the sales and solicitation policy, the sales and solicitation request form, and raffle guidelines.
The University recognizes the desirability of permitting recognized student organizations and University departments an opportunity to supplement their allocated resources. The University is also aware that a reasonable and orderly scheduling of facilities, resources and personnel is necessary to maintain educational and social functions and to accommodate the needs and respect the rights of the University community.
Individuals may not sell or solicit among the general University population unless they are sponsored by a recognized student organization or University department.
Individual students who are fulfilling a class assignment which involves sales or solicitation in order to meet an approved curricular objective (e.g. for a marketing class) may conduct such projects on campus, and may keep a portion of the proceeds in keeping with the class assignment’s objectives. Students who are conducting sales or solicitation as a class assignment must follow all University policies and procedures which apply to sales and solicitation for student organizations and University departments.
Use of the University’s name, logos, seals and symbols on any merchandise must be approved by the Office of Public Relations and Information Services.
“Sales” are defined as the activity of exchanging a product or service in exchange for money, goods or other services.
“Solicitation” is defined as any effort to ask for support, donations or contributions of money, goods or services.
Sales are permitted only from behind tables in locations designated by and reserved through the Office of Student Activities. Door to door sales and /or solicitation are expressly prohibited in residence halls and academic/administrative buildings.
A member of the sponsoring organization or University department must be present at the sale and/or solicitation site at all times. Members of student organizations and University departments directing or participating in the sale must be currently registered for classes or employed by the University.
Authorization and/or sponsorship of such sales or solicitation is not an endorsement by the University, which cannot vouch for, guarantee or otherwise be held responsible for goods or services sold under the provisions of this policy.
An on-campus individual or organization interested in planning sales or solicitation must fill out amd submit a sales and solicitation/ fundraiser request form. The approval process is now entirely online. Please click here to download the sales and solicitation request form.
An on-campus individual or organization interested in having a raffle as a fundraiser must still fill out a fundraiser request form and follow the UP sales and solicitation policy. In addition, the following conditions must be met in order for a raffle to be approved. If you have questions regarding UP policy of raffles, please contact Jeromy Koffler in the Office of Student Activities.
- Alcohol, tobacco products, or lottery/scratch off tickets may not be a part of the prize(s).
- The sponsoring organization of the raffle will not need a permit. However, because of the potential use of the University’s tax i.d. number (if all raffles held this year exceed $10,000 in handle), the group must report to the Office of Student Activities the total amount of tickets sold and earnings. This report will help student activities track the University’s progress toward the $10,000 total.
- Each ticket must hold the same value. For example, one cannot give the purchaser a break for buying a larger quantity of tickets.
- All ticket and cash control procedures must be submitted to the Office of Student Activities for approval.
- No one from the planning group may enter the raffle.
- As written in the UP sales and solicitation policy, no door-to-door solicitation is allowed.
- A third party, not associated with the sponsoring organization must draw the winning ticket to remove any doubt of bias.
- The date and time of the drawing must be public and those who purchase a ticket must be informed of this information.
- The name of the sponsoring organization must be clearly printed on the ticket as well as any marketing materials for the raffle.
- Tickets must be serially numbered and printed in such a way that they cannot be counterfeited.
- Raffle tickets may not be sold to anyone under the age of 18 without parents witness and consent.