Controller: Budget

The budget process begins its annual cycle each July, one month into a new fiscal year, and sets its sights on the upcoming fiscal year set to begin in merely eleven short months.  The Budget Process Document is created by the Vice President for Financial Affairs and is sent to all directors and officers.  The Budget Process Document essentially sets in motion the timeline for when information is disseminated from finance and when that information is due back to the finance office with necessary adjustments, corrections and changes.  Refer to the Budget Process Document regularly to determine where dates fall within the timeline as it is the guiding source in the completion of a well-engineered, balanced operating budget.

November:   The controller’s office prepares the budget workbooks and sends them to the budget directors with a December deadline.

December:   Campus-wide budget expenditure requests are recapped for the Vice President for Financial Affairs.

January:   The divisional salaries report is prepared for the Vice President for Financial Affairs and subsequently distributed to the officers.

February:   Direct expenditures and student employment amounts are approved and sent back to budget directors as “Interim Budget Workbooks”.

March:   Divisional salary increases are approved and due back from the officers.

April:   Departmental budget workbooks are updated for remaining budget sections and final salary approvals; departmental budget workbooks are reconciled to the operating budget template.

May:   Upload the operating budget template into Banner; send completed/approved budget workbooks to the budget directors.

June:   Begin the new fiscal year and repeat the process starting July.