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Controller: Web Time Entry
Banner Web Time Entry and Paperless PayrollHours worked and paid time off are communicated to the Payroll Department through a module in the Banner Self-Serve System called Web Time Entry. We call it “Paperless Payroll” because it supports the University’s sustainability initiative by reducing the amount of paper used while actually improving the accuracy and speed of preparing our payroll.
How to Use Paperless PayrollHourly (non-exempt) staff must enter time in and time out, along with the time out and back in for your lunch breaks. The system will total your hours and calculate any overtime you may have worked (overtime results when you work more than 40 hours in a seven day work week which runs from Monday through the following Sunday). When you have a sick, vacation, jury duty or bereavement day, you still need to record a time in and a time out so that the system can calculate the number of hours to pay, but you don’t need to record a lunch break – just make sure that the total hours for the day equal your normally scheduled hours for that day (7 hours for most employees). You may record a partial day off.
Exempt staff should record only their sick, vacation, jury duty and bereavement days. You should not record the days you work in this system. For exempt employees, paid days off should be recorded as whole days of seven hours.
When your time card is complete for the pay period use the “Submit for Approval” function in Web Time Entry. Only use this function when your time card is complete for the pay period and ready for review.
See the links for video tutorials on how to use the system.
Contact Accounts Payable to arrange to have your paycheck deposited directly into your bank account – making your payroll paperless, start to finish!
Do you have questions about Paperless Payroll or other payroll concerns? Contact Payroll at the firstname.lastname@example.org or at the telephone numbers listed on this page.
|VIDEOS AND HANDBOOK||2014 DUE DATE SCHEDULES||TAX INFORMATION|
|Timesheet Entry Video||2014 Monthly Pay Schedule||Electronic W-2s|
|Correcting Errors Video||2014 Semi-Monthly Pay Schedule|
|Approving Timecards Video||2014 Student Pay Schedule|
Self-Serve InformationTo find out what information we are using for payroll and benefits you can log into Self-Serve and click on the Employee tab. You will have access to your Time Sheet, Benefits and Deductions, Pay Information, Tax Forms, Jobs Summary, and Leave Balances. Under Time Sheet you are able to enter your own hours, approve time sheets for employee’s that report to you, set up a proxy, and act as a proxy for someone else. Under Benefits and Deductions you will see information on your health benefits, Flexible Spending, Miscellaneous information, and your benefit statement. Under Pay Information you will see your Direct Deposit allocation, Earnings History, Pay Stub, and Deductions History. Under Tax Forms you will see what you are claiming on your W-4, sign up for electronic delivery of your W-2, and view your W-2 Wage and Tax statements for each year you have been at the University. Under Jobs summary you will be able to see all positions you have had at the University. Under Leave Balances you can view your vacation, sick and holiday float banks to see how many hours you have remaining.
Time Sheet Entry and ApprovalAll employees are responsible for entering their time accurately and on time into web time entry each pay period. The time sheets need to be submitted in time for their supervisor to approve the timecard by the due date established by the payroll office.
It is the supervisor's responsibility to ensure that each of their employees has submitted a current time sheet, to confirm that all time is entered correctly, and to ensure that the current time sheet is approved by the due dates established by the payroll office.
Late Time ReportingAll employees and their supervisors are responsible for entering, submitting, and approving their timecards in web time entry in a timely manner. When the hours are not submitted electronically it creates a delay in payroll processing and possibly in payment to the employee.
If you have missed entering and submitting your time in web time entry, you will need to fill out a Missed Payment Form, give the reason the hours were not entered electronically, have your supervisor sign the form, and submit it to the payroll office. If the form is received during the current processing window it will be added to the current pay check. If it is received after the processing has been completed it will be added to the next payroll event.