Controller: Web Time Entry
Paperless Payroll
Banner Web Time Entry
Hours worked and paid time off are communicated to the Payroll Department through a module in the Banner Self-Serve System called Web Time Entry. We call it “Paperless Payroll” because it supports the University’s sustainability initiative by reducing the amount of paper used while actually improving the accuracy and speed of preparing our payroll.
How to Use Paperless Payroll
Hourly (non-exempt) staff must enter time in and time out, along with the time out and back in for your lunch breaks. The system will total your hours and calculate any overtime you may have worked (overtime results when you work more than 40 hours in a seven day work week which runs from Monday through the following Sunday). When you have a sick, vacation, jury duty or bereavement day, you still need to record a time in and a time out so that the system can calculate the number of hours to pay, but you don’t need to record a lunch break – just make sure that the total hours for the day equal your normally scheduled hours for that day (7 hours for most employees). You may record a partial day off.
Exempt staff should record only their sick, vacation, jury duty and bereavement days. You should not record the days you work in this system. For exempt employees, paid days off should be recorded as whole days of seven hours.
When your time card is complete for the pay period use the “Submit for Approval” function in Web Time Entry. Only use this function when your time card is complete for the pay period and ready for review.
See the links for video tutorials on how to use the system.
More Information
Contact Accounts Payable to arrange to have your paycheck deposited directly into your bank account – making your payroll paperless, start to finish!
Do you have questions about Paperless Payroll or other payroll concerns? Contact Payroll at the payroll@up.edu or at the telephone numbers listed on this page.
Videos and Handbook
Timesheet Entry Video
Correcting Errors Video
Approving Timecards Video
Approver's Handbook
Schedules
2013 Monthly Payroll Processing Schedule
2013 Semi-Monthly Payroll Processing Schedule
2013 Student Payroll Processing Schedule
Tax Information
Electronic W-2s
