Moreau Center: Supervising Students

Community organizations and site supervisors are responsible for supervising student workers. Upon hire, students should be introduced to the community organization and staff members, have a thorough orientation, and be trained appropriately for their new position. Supervisors should plan to meet one-on-one with students at least once per month, as well as be available on a daily basis for questions and concerns.

Time Sheets & Paying Wages
At the end of each month, supervisors will be asked to sign a student sheet. Time sheets are provided by the University of Portland and are due to Payroll on the last day of each month. Students are responsible for recording hours accurately and turning time sheets in on time.  Students will be paid on the 10th of each month by the University.  Supervisors are responsible for working with their student workers to track the number of hours worked and the amount of monies earned, so as to not go over the allotted federal work study funds.  Students will not be paid for any work done after they have reached their full federal work study allotment. 
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Concerns
Supervisors should report any concerns regarding their student worker immediately to the MoreauCenter. Prolonged absences, tardiness, or changes in personality can be cause for concern and it is important that the MoreauCenter is informed as soon as possible.  If an organization and student relationship does not work out, it is important to tell the MoreauCenter right away.  Not only is there a possibility of placing a new student with the organization, but there could also be a better placement for the student.  

Commitments from Supervisors

• At will interviewing: The community organization will commit to the right to interview or not interview any CSWS student the Moreau Center offers for consideration.
• At will hiring: The community organization will commit to the right to hire or not hire any CSWS student the Moreau Center offers for consideration. There is no obligation to hire CSWS students for positions within the organization.
• At will discipline: The community organization will commit to the right to discipline, fairly, any CSWS student who does not meet the expectations of the offered position.
• At will termination: The community organization will commit to the right to terminate, fairly, any CSWS student who does not meet the expectations of the offered position. The Moreau Center has the right to have preliminary conversations with community partners prior to termination.
• Proper and thorough training and supervision: The community organization will commit to thoroughly and properly training and supervising CSWS students in a timely and clear manner.
• Exit interviews: The community organization will commit to meeting with CSWS students prior to the end of the student’s placement for an exit interview in order to review the student’s time, talk about future commitments, and tie up any loose ends. Exit interviews should also be conducted for students who are being terminated before their placement ends. Notes from exit interviews should be forwarded to the Moreau Center office for their records.

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