Web & Administrative Systems: File Transfer Guidelines

Folder Basics

The Help Desk or WAS will help you set up your root folder. We will provide folder permissions to the folder's primary and secondary web managers. The site web managers can set up and manage sub-folders.

1. General folder naming conventions are as follows. Please contact the Help Desk if you feel these cannot be applied to your situation. 
   1. http://faculty.up.edu/username (e.g., http://faculty.up.edu/walshj)
   2. http://teaching.up.edu/course number or clear content descriptor (e.g., basichtml)
   3. http://orgs.up.edu/clubname
2. You will be given permission to write/read/modify within your folder. You will not have permission to operate at the root level of any of the domain directories, i.e., teaching.up.edu, faculty.up.edu, or orgs.up.edu.  You will have permission to operate within your folder directory, e.g., faculty.up.edu/username/.  If you have questions about folder permissions, please review the folder permission documentation and/or contact the Help Desk.

Getting to Folders from Inside the University Network

For Windows

1. Click on My Computer on your desktop or navigate to your file view of the network.
2. If you have not already mapped the new domains to your folder structure, do so. For a Windows PC, click on Tools | Map Network Drive. Select a letter (not U or P) and follow the instructions in the window or sent to you by the Help Desk.
   1. For faculty.up.edu – use \\ws_webserver2\faculty$
   2. For teaching.up.edu – use \\ws_webserver3\teaching$
   3. For orgs.up.edu – use \\ws_webserver2\orgs$
3. Navigate to your domain folder.
4. Open or create appropriate folders inside your site folder.
5. Back on your desktop, click on My Computer again on your desktop and navigate to the folder where your domain content and information is currently stored.
6. Minimize both My Computer windows so that you can see both at the same time on your desktop.
7. Select and drag the files or folder from your existing location over to the new website domain location.

For Macintosh OS X

1. From Finder, go to the Go menu.
2. Select Connect to Server.
3. In the server address field, type in:
   1. smb://ws_webserver2/faculty$ for faculty.up.edu
   2. smb://ws_webserver3/teaching$ for teaching.up.edu
   3. smb://ws_webserver2/orgs$ for orgs.up.edu
4. Enter your username and password when prompted. A new window will open with the network share requested.

For Linux

1. Linux clients on campus can use Samba to mount the server drives.
2. In order to mount a remote share you must first create a mount point on your file system by running:
   

   mkdir /mnt/orgsweb

3. After you have created a mount point you can mount the drive locally by running the following command (this may vary depending on your OS):
   

   mount -t smbfs -o username='CAMPUS\username' //ws_webserver2/orgs$ /mnt/orgsweb

4. You can unmount the directory by running the following command:
   

    umount /mnt/orgsweb

From Outside the University Network

If you want to work on your folders and files from outside the University network (i.e., off-campus), you will need to first obtain a VPN profile.  Contact the Help Desk (503-943-7000 / help@up.edu) to obtain a VPN profile.  Once you have a VPN profile, you may access your folders and files following the instructions below.

For Windows

1. Access the University network remotely using the VPN client sent to you by the Help Desk and the VPN Help website.
2. After enabling VPN, click on the Start button and Run.  In the Open line, enter the following:
   1. For faculty.up.edu – use \\ws_webserver2\faculty$
   2. For teaching.up.edu – use \\ws_webserver3\teaching$
   3. For orgs.up.edu – use \\ws_webserver2\orgs$
3. Navigate to your domain folder.
4. Open or create appropriate folders inside your site folder.
5. Please contact the Help Desk for assistance securely authenticating and passing files from your off-network folders and files to the new domains inside the University network. Help sheets are available by contacting the Help Desk at help@up.edu or 503-943-7000 or by visiting the Technical Support website.

For Macintosh

1. Access the University network remotely using the VPN client sent to you by the Help Desk and the VPN Help website.
2. After enabling VPN, from Finder, go to the Go menu.
3. Select Connect to Server.
4. In the server address field, type in:
   1. smb://ws_webserver2/faculty$ for faculty.up.edu
   2. smb://ws_webserver3/teaching$ for teaching.up.edu
   3. smb://ws_webserver2/orgs$ for orgs.up.edu
5. Enter your username and password when prompted. A new window will open with the network share requested.

For Linux

1. Connecting to a domain currently requires an ftps-capable ftp client. The ftp server for the domains uses Explicit FTPS. Any Linux client that supports ftps should be able to connect. Ftp clients for Linux that support ftps are Lftp, Kasablanca, Cadaver, and Konqueror.
2. Lftp is a command line ftp client for Linux. To connect to your domain you would type:
   

    lftp -u username orgs.up.edu

3. Once connected you can use shell commands such as ls, pwd, cd, etc. to navigate and work with files. The command "put" will upload a file to the server and the command "get" will download a file from the server to your desktop.
4. Kasablanca is a graphical ftp client, written using the KDE libraries.  The following is a basic guide for use.  Please send further questions to the Help Desk at help@up.edu.
   1. Establish a bookmark for your connection to the domain with Bookmarks -> Edit.
   2. Create a New bookmark and give the new bookmark a Name (perhaps, "My Favorite University").
   3. Give the Host:Port, such as "faculty.up.edu:21". 
   4. Give the Username as your user name. 
   5. Enter your Password. 
   6. Set Encryption to "Level 3". 
   7. Leave Mode as "Passive Mode". 
   8. Optional - Go to the Advanced tab, and set your Default Directory, usually as your user_name, your org_name, or your teaching account. 
   9. Click on OK to end the setup. 
   10. After setup, connect to the web server by clicking on the plug icon on the right and selecting the name that you have given to the bookmark. Disconnect by clicking the plug icon. 

Testing Your Process

1. After you have transfered enough files to allow your site to work (index.htm, default.html, etc.), open a web browser and try to access your folder by typing in the appropriate domain name followed by your folder name. If you have questions or issues, please contact the Help Desk (help@up.edu).
2. Once you have established a web presence, continue to copy over necessary files and folders, adjusting URLs and the folder structure to ensure that no broken links exist and that all files can be appropriately accessed.

Updating Your New Domain Information

1. It is advisable to keep a back-up of your site off of the web server, for example on your C or P drive. Use these off-server files to modify and update your website. When you are satisfied with your changes and modifications and have tested them if possible, place them into your domain folders by following the processes described above.