Fundraising, Sales, and Solicitation

Sales & Solicitation Request Form

An on-campus individual or organization interested in planning sales or solicitation must fill out and submit a Sales and Solicitation Form.

SALES are defined as the activity of exchanging a product or service in exchange for money, goods or other services.

SOLICITATION is defined as any effort to ask for support, donations or contributions of money, goods or services.

RAFFLE GUIDELINES An on-campus individual or organization interested in having a raffle as a fundraiser must still fill out a fundraiser request form and follow the UP sales and solicitation policy. In addition, the following conditions must be met in order for a raffle to be approved. If you have questions regarding UP policy of raffles, please contact Jeromy Koffler in the Office of Student Activities.

  • Alcohol, tobacco products, or lottery/scratch off tickets may not be a part of the prize(s).
  • The sponsoring organization of the raffle will not need a permit. However, because of the potential use of the University's tax i.d. number (if all raffles held this year exceed $10,000 in handle), the group must report to the Office of Student Activities the total amount of tickets sold and earnings. This report will help student activities track the University's progress toward the $10,000 total.
  • Each ticket must hold the same value. For example, one cannot give the purchaser a break for buying a larger quantity of tickets.
  • All ticket and cash control procedures must be submitted to the Office of Student Activities for approval.
  • No one from the planning group may enter the raffle.
  • As written in the UP sales and solicitation policy, no door-to-door solicitation is allowed.
  • A third party, not associated with the sponsoring organization must draw the winning ticket to remove any doubt of bias.
  • The date and time of the drawing must be public and those who purchase a ticket must be informed of this information.
  • The name of the sponsoring organization must be clearly printed on the ticket as well as any marketing materials for the raffle.
  • Tickets must be serially numbered and printed in such a way that they cannot be counterfeited.
  • Raffle tickets may not be sold to anyone under the age of 18 without parents witness and consent.

For more information on the universities policies and procedures related to sales and solicitation please see Life on the Bluff.

Contact

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Portland, Oregon 97203-5798

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