Event Management System (EMS)

To access the EMS Web App please visit calendar.up.edu/reservations

When making a request on the EMS Web App, please remember:

  1. When making your EMS Reservation, please enter the actual start and end time of the event. If you require extra time before the start of your event for setup or extra time after your event for breakdown, please enter this at the end of your reservation request. There will be a question that asks, “Do you require setup or breakdown time?”
    For example, if you have a lecture from 7:00 p.m. – 8:00 p.m., and you would like the room starting at 6:30 p.m. for setup, please enter 30 minutes in the question box.

  2. If your event requires specific setup (equipment, A/V, catering, etc.), these set-up details need to be entered in the EMS Web App a minimum of 3 business days prior to your event

  3. Please remember, all Linen and Catering Orders need to be placed with Bon Appetit directly.

  4. If you book an event in an academic space before the class schedule is set for that term, your event will be put in a tentative hold status, “Academic Semester Hold.” This status will hold the space; but keep in mind, your event may be relocated depending on the academic room assignments which take priority. The Office of University Events will work with you on a case by case basis.

To assist users with the EMS Web App, University Events provides personal trainings to provide an overview and address specific user questions. Please email events@up.edu to set up a training appointment.

If you have any questions about the EMS Web App, would like to be trained to use EMS or need help making reservations please contact the University Events Office at 503.943.7523 or events@up.edu