Masking & Vaccine Requirements for Events with Significant Number of Off-Campus Attendees

Masking & Vaccine Requirements for Events with Significant Number of Off-Campus Attendees

Effective Monday, March 21, 2022
Please consult with the event organizer for face covering requirements, as there are some campus events that do require attendees to wear face coverings. Any sponsoring department or unit that chooses to require face coverings for an indoor or outdoor event, especially those including a large number of off-campus visitors, are welcome to make that choice. Such events may include, but are not limited to, music festivals, performances, campus speakers, and admissions events.

Effective February 2022
Consistent with policies in the State of Oregon, face coverings are not required in most outdoor public spaces at this time. Please consult with the event organizer for face covering requirements, as there are some campus events that do require attendees to wear face coverings. Those who feel more comfortable wearing a face covering outdoors in general, and those who are immunocompromised or live with immunocompromised individuals, are always welcome to wear a face covering in any setting.

Face coverings continue to be required in classrooms and the Health and Counseling Center.

Vaccination or Negative COVID-19 Test Requirements

  • University of Portland students, faculty and staff can show their valid University ID at the entrance to the event as proof of having complied with the required COVID-19 campus vaccination process.
  • All attendees 12 and over without a valid University ID must do one of the following to gain entrance the event:
    • Show proof at entrance to the event that they have been fully vaccinated against COVID-19 at least two weeks prior to date of event (i.e., are two weeks past second dose of Pfizer/Moderna or first dose of Johnson & Johnson vaccines). Photo of vaccination card will suffice as proof.
    • Attest prior to the event via an online form, or via a written form at the entrance to the event that they have been fully vaccinated against COVID-19 at least two weeks prior to date of event.
    • If not fully vaccinated, attest prior to the event via an online form, or via written form at the entrance to the event that they have received a negative COVID-19 test result taken within 72 hours of the event.
  • Attendees under 12 do not need to show proof of vaccination.

Off-campus Visitors Staying Overnight in the Residence Halls

  • All off-campus visitors who stay in a Residence Hall guestroom must be fully vaccinated against COVID-19. University community hosts are responsible for ensuring that all overnight visitors meet this requirement. 

Recommendations for Event Organizers

  • Preregistration and/or a controlled entrance to the event are the best ways to simplify verification of or attestation to the requirement.
  • Units might consider naming an event supervisor to facilitate these procedures.
  • For external assistance in facilitating the face-to-face entry process, please contact University Events for recommended event service providers.
  • Along with the vaccination requirements, events sponsors are encouraged to communicate expectations for self-monitoring of symptoms and that attendees must stay home if symptomatic or instructed to quarantine or isolate by a physician or public health professional.