Masking & Vaccine Requirements for Events with Significant Number of Off-Campus Attendees

Masking & Vaccine Requirements for Events with Significant Number of Off-Campus Attendees

Effective 06 September 2021 and valid until further notice

Based on the recommendation of the COVID-19 Steering Committee, the University adopts the following requirements for events in which at least 20 (twenty) off-campus attendees are expected. Such events include public lectures, music and theater performances, Office of Admissions visits, meetings and gatherings. These requirements are in alignment with University of Portland Athletic Department policy for attendance to Pilot home sporting events.

Event organizers are responsible for ensuring masking and vaccine verification as described below and communication of these protocols prior to an event.  

Masks

  • In accordance with the recent statewide mandate from the State of Oregon, masks are required for all attendees at all times for indoor events and for outdoor events where physical distancing is not possible or where there are over 50 attendees, regardless of vaccination status. The only exceptions are while individuals are actively eating or drinking, delivering a speech at least 6ft from other attendees in a large auditorium space, or performing — such as with outdoor music or theater. (This requirement is currently in place for all of campus.)

Vaccination or Negative COVID-19 Test Requirements

  • University of Portland students, faculty and staff can show their valid University ID at the entrance to the event as proof of having complied with the required COVID-19 campus vaccination process.
  • All attendees 12 and over without a valid University ID must do one of the following to gain entrance the event:
    • Show proof at entrance to the event that they have been fully vaccinated against COVID-19 at least two weeks prior to date of event (i.e., are two weeks past second dose of Pfizer/Moderna or first dose of Johnson & Johnson vaccines). Photo of vaccination card will suffice as proof.
    • Attest prior to the event via an online form, or via a written form at the entrance to the event that they have been fully vaccinated against COVID-19 at least two weeks prior to date of event.
    • If not fully vaccinated, attest prior to the event via an online form, or via written form at the entrance to the event that they have received a negative COVID-19 test result taken within 72 hours of the event.
  • Attendees under 12 do not need to show proof of vaccination.

Off-campus Visitors Staying Overnight in the Residence Halls

  • All off-campus visitors who stay in a Residence Hall guestroom must be fully vaccinated against COVID-19. University community hosts are responsible for ensuring that all overnight visitors meet this requirement. 

Recommendations for Event Organizers

  • Preregistration and/or a controlled entrance to the event are the best ways to simplify verification of or attestation to the requirement.
  • Units might consider naming an event supervisor to facilitate these procedures.
  • For external assistance in facilitating the face-to-face entry process, please contact University Events for recommended event service providers.
  • Along with the vaccination requirements, events sponsors are encouraged to communicate expectations for self-monitoring of symptoms and that attendees must stay home if symptomatic or instructed to quarantine or isolate by a physician or public health professional.