Diversity and Inclusion Programs (DIP) engages and educates the University of Portland community on issues, topics, and events related to diversity and inclusion. DIP’s programs, events, and speakers celebrate and enrich the educational experience for all students and helps to create a welcoming campus for all.

Many clubs, organizations, and departments can work with DIP to create an event or assist in an event related to issues of diversity, equity, and inclusion.

If you have an event or topic you would like DIP to be involved with, below are some helpful distinctions to keep in mind when approaching DIP for assistance.

Collaborations

Timeline: Three to four weeks in advance of tentative event date.This will ensure enough time to co-create agendas, assign duties as needed, and plan for any budgetary needs, such as food, space reservations, marketing, and more. DIP will work with you to co-create an event and share labor across all parties/stakeholders involved. Collaborations are useful for engaging a broader audience than what might be expected of a single party's usual attendance.

Collaborations are an equal partnership with DIP where all parties are involved equally.

• Assign and complete tasks, such as:
  • Brainstorming event vision
  • Setting and driving the event agenda
  • Reserving the event space

• Invest in financial contributions such as:
  • Speaker fees, including travel and lodging
  • Food

• Promote the event, such as:
  • Email campaigns
  • Through social media
  • Note: The creation of promotional material may either be assigned to a particular party or may be co-created among all parties involved. DIP’s Social Media Handler has training and experience creating accessible promotional material.

Sponsorships/Endorsements

Timeline: At least two to three weeks in advance of the event to ensure that DIP's social media team has the time to schedule marketing, and/or that the budgetary asks can be met from DIP.

• Sponsorships are different than collaborations in that DIP is not providing additional input for the event in setting or driving the agenda.
• When DIP sponsors an event, DIP contributes finances to help cover event expenses. This can include speaker fees, travel, lodging, and/or food expenses.
• DIP can also endorse an event, where DIP places its brand behind the event.
  • This includes placing the DIP logo on promotional material.
  • In endorsing, DIP can also help with setting-up for the event.

Promotion

Timeline: At least one to three weeks in advance of the event date so that DIP's team can schedule out marketing posts, prepare email campaigns, and ensure campus partners are aware of the event and can help spread the word. If needed, DIP can provide consultations on creating promotional materials; more time in advance would be needed.

• Inquiring that DIP assist in promoting your event means that there is no additional input you are seeking from DIP in regards to the event itself, and DIP's logo will not be needed on the promotional material.
• DIP can help promote your event through social media and other channels of communication, such as:
  • DIP Instagram (@dip.uportland)
  • Emailing diversity, inclusion, and cultural club leadership
  • Emailing faculty and staff
  • Sending along Engage/Eventbrite RSVP information
  • And other platforms of communication/promotion

Consulting/Expertise

• Please read the prior sections carefully in case you might be seeking a collaboration, sponsorship/endorsement, or assistance with promotion instead.
• Consultation is different than collaboration in that DIP is not a decision-maker. Rather, DIP can provide input on how to move forward, but is not involved in making final decisions.
• "In consultation, the decision-makers and the contributors work together to surface mutual understanding, explore ideas, and articulate perspectives valuable to the decision-makers. Ultimately, however, once the process of consultation concludes, the decision-makers are left to determine the outcome."
• Consultation/providing expertise will be reviewed on a case-by-case basis by OIEDI. If you are seeking consultation, please contact oiedi@up.edu.
• e.g. A department might want to set up a Town Hall to discuss {x} issue/topic, and DIP can provide some advice on best practices or steps on how to move forward, but DIP is not setting or driving the agenda, nor providing financial contributions (which would fall under collaborations or sponsorships). However, DIP can help promote the event through its channels, such as social media and/or email campaigns.

For questions and/or concerns contact us at dip@up.edu.

Sources: https://artistryleads.com/blog/2019/2/18/know-the-difference-input-consultation-or-collaboration