Alumni & Former Students

Apostille is the authentication of documents for use in countries that participate in the 1961 Hague Convention.  Information about Apostille in the State of Oregon may be found on the Oregon Secretary of State website.

Apostille and Notarized Transcripts

An apostille is an authentication process that enables a UP transcript or diploma that the Registrar’s Office has notarized to be recognized as valid in another country. Foreign governments, overseas institutions, and employers can require it.

The State of Oregon issues the apostille after the Registrar’s Office has notarized your documents.

Carefully review if the country, institution, or employer requires your original diploma to be notarized or if they will accept a notarized copy.

The Registrar’s Office can notarize copies of diplomas, original diplomas, and paper transcripts.

Please note the Registrar’s Office does not offer replacement or duplicate diplomas for the purpose of notarization.

1. Click on the TRANSCRIPT REQUEST FORM box here on our website to request a paper transcript. *We cannot notarize electronic transcripts. 
2. Fill out the form and select the NOTARIZE TRANSCRIPT box.
3. Submit the request to our office following the instructions on the form.
4. You may include payment if mailing the request form or we can collect payment using our online payment service ConvergePay. There is no charge for the notary.
5. Office processing time is 5 to 7 business days. Your transcript(s) will be sent via USPS first-class mail.
6. Expedited shipping will need to be coordinated ahead of time, and all additional costs will have to be paid prior to the transcript(s) being mailed.

Steps to request a Notarized Diploma or copies of a Notarized Diploma

1. Submit a signed letter and your original diploma to our office.
   1. The signed letter must include all names you may have had while attending, dates attended, whether we are notarizing your original or a copy of the diploma, the number of copies, the address you wish to have the diploma and/or copies sent when completed, and a handwritten signature. 
   2. The maximum number of copies per request is three.
2. Diplomas
   1. We do not keep copies of student’s original diplomas on file.
   2. Your diploma will be mailed back to you after we have created the notarized copies of your original.
   3. If your original diploma has been lost or damaged, instructions to order a replacement can be found on our website.
   4. If you want us to mail your notarized diploma or copies internationally, please include a prepaid mailing label. If one is not provided, there will be an additional charge

Steps for an Apostille

We can mail your notarized documents to you or directly to the Oregon Secretary of State for the apostille certification.

Follow these steps for us to send your documents to the Oregon Secretary of State:

1. Download the Request for authentication form from the Secretary of State’s website. Review their information and instructions.
2. Include two pre-paid envelopes, the letter, the completed authentication form, and your diploma or transcript request when mailing them to our office.
   1. address one label to you and the other one to the
   2. Oregon Secretary of State’s Office Corporate Division, 255 Capitol St. NE, Suite 151, Salem OR, 97310.
   3. We recommend FedEx or UPS so you can track the packages.

All material must be mailed to the following address: 

Office of the Registrar
5000 N Willamette Blvd
Portland, OR  97203

* Neither the University nor the Registrar’s Office is responsible for any lost or damaged packaging and does not provide financial support in the Apostille process or shipping costs.

*All checks must be made out to the University of Portland.  

The Bulletin is available online and it contains both undergraduate and graduate course descriptions. For course descriptions dating back to academic year 2007-2008, please see the Bulletin archive, 

Alumni and former students who need course descriptions for further education, employment, or other reasons, may email registrar@up.edu or call 503.943.7321 for assistance.

University of Portland graduates may order replacement diplomas online via Diplomatic. Please submit your request using the link below. Once it is received, the information included in the request will be verified by the Office of the Registrar to ensure the request is originating from the graduate. If the request is approved, a secure ID will be sent to the graduate to place the order. This ID should be kept private.

If you have changed your legal name and desire a diploma with your new name, please contact the Office of the Registrar directly.

The University of Portland does not issue electronic or digital copies of diplomas.

Please note: If you are requesting a diploma to provide proof of your degree to outside institutions or employers, in most cases your physical diploma is not required. Instead, you may use your official transcript, which lists your full curriculum, GPA, and the degree(s) you were awarded. The Office of the Registrar is also able to provide degree verification letters upon request. If neither of these options will satisfy the requirements of the prospective institution or employer, you may proceed with ordering a replacement diploma. Replacement diploma orders cannot be cancelled after they are submitted.

Request Diploma Replacement

Current Students

To change your name on your University of Portland student record, please email registrar@up.edu and we will send a Name Change form to you in Etrieve.

Alumni and Former Students

To change your name on your University of Portland student record, you must submit written notice to the Office of the Registrar, either by filling out our form, or by submitting a signed letter. With your form or letter, you will need to include legal documentation, including one photo identification with your updated name and at least one additional legal document. Acceptable documents include:

A transcript is a complete and faithful copy of the student's University academic record. Official transcripts bear the seal of the University and the signature of the registrar.

Grades and degree awarded will not be noted on transcripts until one week after the semester has ended. End of semester transcripts are available the following dates:

• Spring 2025 05/09/2025
• Summer 2025 - 08/08/2025
• Fall 2025 - 12/19/2025

Delivery Options

• Electronic: Delivered through the National Student Clearinghouse (not available for pre-1984 transcripts).
• Mailed: Sent to the requested address through USPS first class mail. 

Please note:

• We do not fax transcripts.
• If you attended the University prior to 1984, please see instructions for submitting a transcript request form. Records prior to 1984 cannot be sent electronically.
• If you did not attend and need a letter of non-enrollment or non-attendance, please email registrar@up.edu for further assistance.
• We do not provide unofficial transcripts.

Request for Electronic Transcripts

Current and former students can submit requests for electronic transcripts online. Only one electronic transcript is issued per request.

If you have already graduated, and are not currently enrolled, do not select "After Degree is Awarded" or "After Grades Are Posted" when choosing when the transcript should be sent--this will delay the processing of the request.

Processing Time & Cost

$8.50 per transcript. Processing time is 1-2 business days. Payment is collected and processed through the National Student Clearinghouse website.

If you are experiencing difficulties with your online request, please visit the National Student Clearinghouse website for assistance.

Please note: All transcripts sent directly to a third-party are considered official, while all electronic transcripts sent directly to a student are considered unofficial.

Request form for Paper Transcripts

Transcript request forms are for paper transcripts that are mailed only. All transcript request forms require a hand-written signature. A separate request is required for each recipient. There is a limit of 3 transcripts per recipient.

All request forms can be sent to transcripts@up.edu. Requests that are faxed or mailed may require a longer processing period.

Processing Time & Cost

$8.50 per transcript. Processing time is 5-7 business days. Attendance prior to 1984 requires 10-14 business days. Payment is collected and processed through the Registrar's Office. Failure to include a phone number on the request form will result in the transcript not being sent.

Expedited shipping through USPS or UPS is available at an additional charge.

Additional Notes

For a Multnomah College Transcript, please specify "Multnomah College" on your signed request. Allow at least one week for processing.

Students must contact each institution directly for transcript from educational institutions which they attended other than the University of Portland.

If you have any further questions, please feel free to e-mail us at transcripts@up.edu.