Students

A transcript is a complete and faithful copy of the student's University academic record. Official transcripts bear the seal of the University and the signature of the registrar.

Grades and degree awarded will not be noted on transcripts until one week after the semester has ended. End of semester transcripts are available the following dates:

• Spring 2025 05/09/2025
• Summer 2025 - 08/08/2025
• Fall 2025 - 12/19/2025

Delivery Options

• Electronic: Delivered through the National Student Clearinghouse (not available for pre-1984 transcripts).
• Mailed: Sent to the requested address through USPS first class mail. 

Please note:

• We do not fax transcripts.
• If you attended the University prior to 1984, please see instructions for submitting a transcript request form. Records prior to 1984 cannot be sent electronically.
• If you did not attend and need a letter of non-enrollment or non-attendance, please email registrar@up.edu for further assistance.
• We do not provide unofficial transcripts.

Request for Electronic Transcripts

Current and former students can submit requests for electronic transcripts online. Only one electronic transcript is issued per request.

If you have already graduated, and are not currently enrolled, do not select "After Degree is Awarded" or "After Grades Are Posted" when choosing when the transcript should be sent--this will delay the processing of the request.

Processing Time & Cost

$8.50 per transcript. Processing time is 1-2 business days. Payment is collected and processed through the National Student Clearinghouse website.

If you are experiencing difficulties with your online request, please visit the National Student Clearinghouse website for assistance.

Please note: All transcripts sent directly to a third-party are considered official, while all electronic transcripts sent directly to a student are considered unofficial.

Request form for Paper Transcripts

Transcript request forms are for paper transcripts that are mailed only. All transcript request forms require a hand-written signature. A separate request is required for each recipient. There is a limit of 3 transcripts per recipient.

All request forms can be sent to transcripts@up.edu. Requests that are faxed or mailed may require a longer processing period.

Processing Time & Cost

$8.50 per transcript. Processing time is 5-7 business days. Attendance prior to 1984 requires 10-14 business days. Payment is collected and processed through the Registrar's Office. Failure to include a phone number on the request form will result in the transcript not being sent.

Expedited shipping through USPS or UPS is available at an additional charge.

Additional Notes

For a Multnomah College Transcript, please specify "Multnomah College" on your signed request. Allow at least one week for processing.

Students must contact each institution directly for transcript from educational institutions which they attended other than the University of Portland.

If you have any further questions, please feel free to e-mail us at transcripts@up.edu.

Your Academic Advisor can help with registration changes, questions, errors, and concerns. Please contact your Academic Advisor for questions regarding your schedule, changing classes, course approvals, etc. 

All currently enrolled matriculated students can register online with their alternate pin.

Registration is conducted according to your class year and by the first letter of your last name. Seniors register first, followed by juniors, then sophomores and first-year students. Students may register at the allotted time (by class year and alphabet) or later. 

Current students, please view the Registrar - Student page in PilotsUP for the registration schedule, frequently asked questions, and contact information for your Academic Advisor. 

Faculty and staff, please view the Registrar page in PilotsUP for the registration schedule.

Honors at Graduation

Honors at graduation are determined one semester prior to graduation by computing the GPA in all courses applicable toward graduation. Transfer students who have not completed 30 semester hours in residence by one semester prior to graduation will be evaluated at the conclusion of all work. Summer semester graduates' honors are determined according to the criteria used with the previous spring semester graduates. Honors are based on the following formula: within a given college or school,

• summa cum laude will be awarded to all students receiving a 4.00 GPA;
• maxima cum laude to the next 3%;
• magna cum laude to the next 7%;
• cum laude to the next 10%.

Fall 2025 Honors Graduates

* Institutional honors are only awarded for students receiving undergraduate degrees.

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

1. The right to inspect and review the student's education records within 45 days of the day the University receives a request for access.
2. The right to request the amendment of the student's education records that the student believes is inaccurate.
3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901

(Please see the University Bulletin under Records or the Student Handbook under FERPA for additional information.)

Directory Information

The University has designated certain elements of the education record as directory information. If a student does not wish any of this information to be released, they must contact the registrar (registrar@up.edu) to request an opt-out form. The following constitutes directory information:

• name
• address
• telephone number
• e-mail address
• name(s) and address(es) of parent(s)
• major field of study
• enrollment status (full-time, part-time)
• participation in recognized activities and sports
• weight and height of members of athletic teams
• photographs
• dates of attendance
• degrees, honors and awards received
• class-year in school
• previous educational institutions attended

Department of Education Guide to FERPA

Please Note: Any forms or verifications that need processing can be sent to registrar@up.edu and we will be responding as soon possible and in the order they are received. All emails need to be sent from your UP.edu email account. 

All enrollment verifications will be completed in 3-5 business days. No rush processing is available.

The University can verify a student's enrollment history and enrollment status for only a current term or for past enrollment terms. Current term requests will be processed once the first week for that term has ended. For those in need of enrollment verification for future terms, we can verify that a student is pre-registered for an upcoming term as well as an expected graduation date. Note: A request for verification will have to be submitted each term.

Student enrollment status is based upon the number of semester credit hours for which a student is currently registered. Full-time enrollment for undergraduates comprises 12 semester hours (6 in summer); for graduate students, 9 semester hours (5 in summer).

Requests for enrollment verification must be submitted in writing, or by filling out the request form, and sent to the Office of the Registrar. Requests must be signed by the student, as enrollment information cannot be released without a student's written consent. Please allow two to three days for processing, not including time needed for the verification to travel by mail.

There is no fee for enrollment verifications. Please send requests to:

University of Portland
Office of the Registrar
5000 N Willamette Blvd
Portland, OR 97203

Or fax to: 503.943.7979.

We are located in Waldschmidt Hall, room 100.

Most other verifications, including retail and corporate requests, will be referred to the National Student Clearinghouse. The National Student Clearinghouse is our authorized agent for providing enrollment and degree verifications. Please visit their website or call them at 703.742.4200.

Degree Works is a web based tool provided by the University of Portland to help students and advisors monitor a student's progress toward completing degree requirements. Degree Works combines degree requirements from the student's University Bulletin with the course work they have completed in an easy to read worksheet that displays how courses count toward degree requirements. It also displays the degree requirements that still must be met. Degree Works also provides a planning tool to help students and advisors map out a plan to degree completion.

Students may access Degree Works by logging into PilotsUP or Self-Serve. Faculty and staff may access Degree Works by logging into PilotsUP. 

Full-time University of Portland students may participate in a cross-registration program sponsored by the member institutions of the Oregon Alliance of Independent Colleges & Universities (OAICU).

The program allows students to take a maximum of one undergraduate course per semester on a "space available" basis at a participating institution. There is no additional cost for tuition if the student is enrolled full-time at their home institution. The program is not available during the summer semester.

Interested students should first contact their academic advisor and dean for course approval. Contact the Office of the Registrar for the OAICU cross-registration form and additional information at 503.943.7321.

Participating institutions include:

• Bushnell University
• Corban University
• George Fox University
• Lewis & Clark College
• Linfield University
• Pacific University
• Reed College
• University of Portland
• Warner Pacific University
• Western Seminary
• Willamette University

Students are required to report their off campus local address and any changes of address, both local and permanent, each semester to the Office of the Registrar. If you live off campus please review your local address in Self-Serve - Personal Information. If your local address is missing or you have moved, submit an Update Local Address form in Etrieve. Students living on campus do not need to not need to submit their address. Failure to provide your local address will result in a hold on your account. (Note: Residence hall students' addresses are automatically updated.)

Local Address

Your Local Address is where you live while taking courses during a semester.

You can update your local address in several ways:

• For local address changes, please use the Update Local Address form in Etrieve.
• E-mail registrar@up.edu from your UP e-mail account with the change of address information.  (We are not able to accept changes from outside e-mail domains.)

Other Addresses

You can complete all other address changes in these ways:

• Complete the Change of Address form in Etrieve for all other address changes.
• E-mail registrar@up.edu from your UP email account with the change of address information.

You can add an additional mailing address only if your permanent residence does not accept mail and you have a P.O. Box.

Traditional undergraduate students may not change their permanent address unless their family has moved.

We are not able to make changes over the phone.

Please keep all address information current.

Semester grades are entered online using PilotsUP. The portal can be accessed on or off campus using your network username and password. Contact the help desk at 503.943.7000 if you have any trouble accessing the portal.

Online grading is available from the first day of finals week until Tuesday after finals week at 9 a.m. for grade submission. All grades are due 9 a.m. the Tuesday after finals. During the summer, online grading is available from the last day of the first six-week session until 9 a.m. on Tuesday after the last scheduled session. Changes can be made to grades online until they are rolled into academic history. After grades are rolled, a Change of Grade form must be submitted to change any grades that have already been submitted.

Any final grade registers not submitted online by the 9 a.m. Tuesday deadline will be assigned the grade of “NG” and will require a Change of Grade form for each student to be submitted to our office to update the student’s academic history. Any single grades left blank on an online final grade register will be assumed to be students who did not withdraw properly and will receive the grade of “F” at the deadline.

The Authorization for Grade of Incomplete forms are due the same time as regular grades. Your dean’s approval and signature is required for all Incomplete grades. Incomplete (I) grades cannot be submitted online. A signed Authorization for Grade of Incomplete must be completed and submitted to the Office of the Registrar. Once the form has been received, the “I” will be entered in the student’s record. The “IP” grade is not a substitute for the “I” Incomplete grade.