Return from Medical Leave of Absence (MLOA) Process AY 2023-2024

Process to Petition to Return from a Medical Leave of Absence

You should seek to return to UP when you and your medical provider believe that you are prepared to return to the academic and other rigors of university life. Students who are granted a MLOA may return no earlier than one full semester (fall, spring, or summer) after the leave. The deadline for beginning the process to request a return from a MLOA for return in Summer is April 1; the deadline for return in Fall is July 1; the deadline for return in Spring is November 1.

1. Associate Provost

Begin the petition process by contacting the Office of the Associate Provost, associateprovost@up.edu, to notify UP of your intent to return. You will be provided information about the next steps in the return process as well as the Reenrollment Questionnaire form described below.

Associate Provost’s Office
associateprovost@up.edu, 503.943.7848

2. Return from Medical Leave Form

You will be given one form to complete and return to the University’s Care Team. This paperwork should be completed and returned to the Care Team as soon as possible to ensure that your registration for classes is not affected.

• Reenrollment Questionnaire in Support of Return from Medical Leave
  This form will be completed and signed by your off-campus medical provider that you worked with while on leave. This form details the treatments for your medical condition and your current capacity and readiness to engage in University activities. Your medical provider will recommend that your petition to return from medical leave be approved or denied by the University based on these factors.

Care Team
careteam@up.edu, 503.943.7134
Website: up.edu/careteam

3. Care Team

Once your healthcare provider returns the completed form, a member of the Care Team will review the information provided by your provider and contact you to discuss your plans to return, identify any additional support you may need to succeed in your studies, and provide referrals to on-campus resources as needed.

4. Approval of Return from Medical Leave of Absence

After your conversation with a member of the Care Team, the Care Team member will relay your off-campus medical provider’s written recommendation to the Associate Provost’s office. Depending on the individual circumstances of your MLOA, the Associate Provost may request academic stipulations or other requirements that must be reviewed and met before or during your return to UP. If your return is approved:

• An official letter of approval will be sent to you by the Associate Provost, Elise Moentmann, via your UP email address and permanent mailing address.
• The registration hold will be removed from your student account so you can register for classes.
• You will be able to request to reserve on-campus housing and resume your meal plan if desired.

5. Program Counselor or Associate Dean

Note: You can discuss your academic plans with a Program Counselor or your Associate Dean at any point, even while you are on a medical leave.

Once you have started the process for returning from a medical leave, you are encouraged to meet with a Program Counselor to discuss registration for the semester the you plan to return. You may meet with a Program Counselor and receive your PIN to register before your return from medical leave has been approved, but you will not be able to register for classes until your return has been approved by the Associate Provost.

6. (If Applicable) International Student Services

For international students, you will meet with International Student Services to discuss the impact that returning from a medical leave of absence may have on your J-1 or F-1 visa status.

International Student Services
iss@up.edu, 503.943.7367
up.edu/iss

7. Register for Classes

Once your return from medical leave has been approved, you will be able to register for classes through Self Serve Banner linked on pilots.up.edu.

8. Financial Aid

Upon return from a medical leave, you may meet with the Office of Financial Aid to help you understand your financial aid standing. You should expect to discuss the following situations with Financial Aid as they apply to you:

• You may receive the institutional aid you are scheduled to receive for the semester of your return, subject to the financial aid satisfactory academic progress policy.
• Any personal payments (cash, monthly payment plan payments, and/or loans) and/or refunds processed prior to your MLOA will be applied to your student account for the semester of return, as long as you return within three semesters. These funds will generally be applied as a one-time medical tuition discount.
• Financial aid received from any non-institutional or third-party source (i.e. federal/state financial aid, outside scholarships, etc.) will not be replaced by the University and will be subject to the stipulations of the agency providing the aid.

Office of Financial Aid
finaid@up.edu, 503.943.7311
up.edu/finaid

9. (If Applicable) Accessible Education Services

If your medical provider has recommended that you seek accommodations for your medical condition before returning to UP, it is your responsibility to reach out to Accessible Education Services (AES) and provide the necessary medical paperwork to make a request for reasonable accommodations. You can view the accommodation request process and frequently asked questions on the AES website.

Accessible Education Services
aes@up.edu, 503.943.8985
up.edu/aes

10. (If Applicable) Residence Life

For students planning to live on campus, you will contact the Office of Residence Life to alert them of your return and inquire about your move-in date.

Office of Residence Life
reslife@up.edu, 503.943.7205
up.edu/residencelife