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Data Definitions

  • Academic Year (AY): The period of time generally extending from September to August; usually equated to Fall Semester, Spring Semester, and Summer Semester. E.g. AY 2017 corresponds to Fall 2016, Spring 2017, and Summer 2017.
  • Cohort: student group consists of entering first-time, full-time freshmen; cohort membership remains fixed at fall entry, with no new members added or deleted from original group
  • College: College of Arts & Sciences, School of Engineering, School of Education, School of Business, School of Nursing
  • Full-time Equivalent (FTE): For students is calculated by adding the Full-time headcount with the Part-time headcount divided by 3
  • Full time status: undergraduates enrolled in 12 or more credits and graduate students enrolled in 9 or more credits
  • Graduating year: The academic year a student graduates from the institution.
  • Higher Education General Information Survey (HEGIS): The US Dept. of Education’s predecessor to the Integrated Postsecondary Education Data System (IPEDS), which are a series of annual surveys designed to collect comprehensive information on postsecondary education in the US. HEGIS codes are a nationally accepted system for classifying majors.
  • Incoming year: The academic year a student first enrolls at the institution.
  • Part time status: undergraduates enrolled in less than 12 credits and graduate students enrolled in less than 9 credits
  • Retention Rate: The rate at which first-time, full-time first-year students (assigned into a cohort every fall term and associated with a college/school as of the incoming term) enroll in subsequent fall terms in any college/school or graduate.  Therefore, 1st - 2nd year retention refers to returning in the fall of sophomore year, 1st - 3rd year retention refers to returning in the junior year, and 1st - 4th year retention refers to returning in the senior year.
  • Retention Rate within College (definition refers to a new Tableau Retention Dashboard tab under construction): The rate at which first-time, full-time first-year students (assigned into a cohort every fall term and associated with a college/school as of the incoming term) enroll in subsequent fall terms in the same college/school or graduate from the same college/school.
  • Student Class: Freshman, Sophomore, Junior, or Senior indicates degree-seeking undergraduates.  The F, So, J, or Sr status is based off of credits earned and does not indicate whether a student is enrolled in their 1st year, 2nd year, etc at UP.
  • Student Credit Hours (SCH): Product of the number of students enrolled in a course multiplied by the credit hours of the course.
  • Student Level:
  •      Undergraduate - admitted to UP and seeking a baccalaureate degree
  •      Graduate - admitted to UP and seeking a degree or certificate/licensure beyond the Bachelor's level
  •      Non-matriculated - attending UP but without formal admission into a degree program or enrolled in continuing education courses and workshops
  • Student Type:
  •      Continuing - attended the last prior Fall or Spring term
  •      First Time Freshman - attending UP for the first time at the undergraduate level including those enrolled in Fall who attended college for the first time in the prior Summer term and students entering with advanced standing by earning college credit before graduating from high school
  •      Transfer - attending UP for the first time but known to have attended a postsecondary institution including students entering with or without transfer credit
  •      Re-admit - undergraduate or graduate student re-admitted to UP after missing a regular academic year semester and has not attended any other college in the interim
  •      Re-admit/Transfer - undergraduate student re-admitted to UP after missing a regular academic year semester and has attended another college in the interim
  •      New Graduate - formally admitted graduate level student who has enrolled at UP for the first time as a graduate student
  •      Non-matriculated - attending UP but without formal admission into a degree program or enrolled in continuing education courses and workshops
  • Term/Semester: The naming convention for terms are the academic year followed by a 01, 02, or 03 to correspond to fall, spring, or summer. For example, 201701 indicates Fall 2016 ,200002 indicates Spring 2000, 200703 indicates Summer 2007. 
  • Useful links:http://nces.ed.gov/ipeds/