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Data Definitions

  • Academic Year (AY): The period of time generally extending from September to August; usually equated to Fall Semester, Spring Semester, and Summer Semester. E.g. AY 2017 corresponds to Fall 2016, Spring 2017, and Summer 2017.
  • Cohort: student group consists of entering first-time, full-time freshmen; cohort membership remains fixed at fall entry, with no new members added or deleted from original group
  • College: College of Arts & Sciences, School of Engineering, School of Education, School of Business, School of Nursing
  • Full-time Equivalent (FTE): For students is calculated by adding the Full-time headcount with the Part-time headcount divided by 3
  • Full time status: undergraduates enrolled in 12 or more credits and graduate students enrolled in 9 or more credits
  • Graduating year: The academic year a student graduates from the institution.
  • Higher Education General Information Survey (HEGIS): The US Dept. of Education’s predecessor to the Integrated Postsecondary Education Data System (IPEDS), which are a series of annual surveys designed to collect comprehensive information on postsecondary education in the US. HEGIS codes are a nationally accepted system for classifying majors.
  • Incoming year: The academic year a student first enrolls at the institution.
  • Part time status: undergraduates enrolled in less than 12 credits and graduate students enrolled in less than 9 credits
  • Student Class: Freshman, Sophomore, Junior, or Senior
  • Student Credit Hours (SCH): Product of the number of students enrolled in a course multiplied by the credit hours of the course.
  • Student Level: Undergraduate or Graduate
  • Student Type: First time Freshman, Continuing, Transfer, ReAdmit, New Graduate, Non-matriculated
  • Term/Semester: The naming convention for terms are the academic year followed by a 01, 02, or 03 to correspond to fall, spring, or summer. For example, 201701 indicates Fall 2016 ,200002 indicates Spring 2000, 200703 indicates Summer 2007. 
  • Useful links:http://nces.ed.gov/ipeds/