Direct deposit is the preferred method of making payments to employees at the University of Portland. Employees receive an email message that contains a PDF showing their check stub. Employees without direct deposit will receive a paper check sent via campus mail on payday. If no campus address is listed it will be mailed to a local or permanent address. Direct deposit is a fast, secure way to receive your pay. You don't have to go to the bank and stand in line; you won't lose your check and have to wait for it to be reissued; it is reliable and is in your account the morning of pay day; and it is secure so it reduces the chances of identity theft.
This policy is to provide guidance for Campus Safety, Physical Plant and any other departments with substantial operations by hourly employees outside the University's normal business hours of 8:00AM. to 5:00PM, Monday-Friday. The University pay week begins at 12:00AM on Monday and ends on 12:00AM on Sunday, each payday begins at 12:00AM.
University Holidays & Shutdown Days
Note: Except for Good Friday, which starts at 4:00PM on Holy Thursday and runs through midnight at the end of Good Friday, holidays and shutdown days run from midnight to midnight on the calendar day, consistent with the University’s payroll calendar. University Administration will determine the start and stop time for any partial day closures.
Exceptions and Clarifications
Employees should not work during holidays or shutdown days except at the direction of their managers. Employees who work on these days without such direction forfeit their holiday pay for hours worked, but will still receive regular pay for those hours (i.e. no double-time).
The University may designate an alternate day for the Independence Day holiday when July 4 falls on a weekend. If this happens, employees who actually work on July 4 record holiday pay in addition to regular time for hours actually worked. The alternate day is also a holiday in this case.
Employees who have pre-scheduled vacation or sick time before the University declares a non-regular shutdown day (due to inclement weather or other similar reason) use sick or vacation pay for the pre-scheduled sick or vacation time and not record any holiday pay.
An employee expected to work on a shutdown day, but who cannot work due to illness should record sick pay rather than holiday pay for the hours missed due to illness.
Overtime hours are calculated automatically by the computer system. They are based upon actual hours worked above 40 hours per week. The standard work week at the University is Monday at 12 a.m. through Sunday at 11:59 p.m. If any holiday, vacation, or sick time is used during the week, those hours are not counted toward overtime calculations. The system tracks the hours and adds them to the paycheck after the standard work week has been completed. If the pay period ends on a Saturday, all of the overtime for that week will be held over to the following check due to the fact that the work week was not complete. All overtime cannot be calculated until the last day of the work week has been completed.
University of Portland
5000 N. Willamette Blvd.,
Portland, Oregon 97203-5798
503.943.8000
