Payroll Information

Payroll Advance

The University of Portland does not normally allow salary advances. If there is an instance of extreme hardship, the employee's manager may send a request to the vice president for financial affairs to approve the exception. Please copy payroll@up.edu on the email so payroll is aware of the request. If the exception is approved, the advance will be limited to 50 percent of the employee's regular salary or wages and will be deducted from the employee's pay on their next regular pay date. An employee may be approved for only one such exception per calendar year.


Direct Deposit

Direct deposit is the preferred method of making payments to employees at the University of Portland. Employees receive an email message that contains a PDF showing their check stub." Employees without direct deposit will receive a paper check sent via campus mail on payday. If no campus address is listed it will be mailed to a local or permanent address. Direct deposit is a fast, secure way to receive your pay. You don't have to go to the bank and stand in line; you won't lose your check and have to wait for it to be reissued; it is reliable and is in your account the morning of pay day; and it is secure so it reduces the chances of identity theft.

Sign Up for Direct Deposit

Payroll Guidance for Non-Exempt Employees on Holidays and Shutdown Days

This policy is to provide guidance for Public Safety, Physical Plant and any other departments with substantial operations by hourly employees outside the University's normal business hours of 8:00AM. to 5:00PM, Monday-Friday. The University pay week begins at 12:00AM on Monday and ends on 12:00AM on Sunday, each payday begins at 12:00AM.

  1. Employees should record holiday pay for all regularly scheduled hours and hours actually worked (whether regularly scheduled or not) during holidays and shutdown days (defined below); and
  2. Employees should record regular time for any hours actually worked.
Note:  This creates double-time pay for hours worked (regular + holiday pay).   

University holidays & shutdown days are as follows:

  • Good Friday (Begins at 4:00PM on Holy Thursday)
  • Easter Sunday (a regular day off for most employees)
  • Memorial Day
  • Independence Day
  • Labor Day      
  • Thanksgiving Day and the Friday following Thanksgiving Day
  • Christmas Eve through New Year’s Day
  • Any other day or partial day that the University designates as a shutdown day due to inclement weather or similar circumstances.

Note:  Except for Good Friday, which starts at 4:00PM on Holy Thursday and runs through midnight at the end of Good Friday, holidays and shutdown days run from midnight to midnight on the calendar day, consistent with the University’s payroll calendar.  University Administration will determine the start and stop time for any partial day closures.

Exceptions and Clarifications

Employees should not work during holidays or shutdown days except at the direction of their managers.  Employees who work on these days without such direction forfeit their holiday pay for hours worked, but will still receive regular pay for those hours (i.e. no double-time).

The University may designate an alternate day for the Independence Day holiday when July 4 falls on a weekend. If this happens, employees who actually work on July 4 record holiday pay in addition to regular time for hours actually worked.  The alternate day is also a holiday in this case.

Employees who have pre-scheduled vacation or sick time before the University declares a non-regular shutdown day (due to inclement weather or other similar reason) use sick or vacation pay for the pre-scheduled sick or vacation time and not record any holiday pay. 

An employee expected to work on a shutdown day, but who cannot work due to illness should record sick pay rather than holiday pay for the hours missed due to illness.

Student employees, non-benefited employees, and adjunct faculty do not receive holiday pay.


Overtime

Overtime hours are calculated automatically by the computer system. They are based upon actual hours worked above 40 hours per week. The standard work week at the University is Monday at 12 a.m. through Sunday at 11:59 p.m. If any holiday, vacation, or sick time is used during the week, those hours are not counted toward overtime calculations. The system tracks the hours and adds them to the paycheck after the standard work week has been completed. If the pay period ends on a Saturday, all of the overtime for that week will be held over to the following check due to the fact that the work week was not complete. All overtime cannot be calculated until the last day of the work week has been completed.

Oregon Bureau of Labor Industries: Technical Assistance

Contact

University of Portland
5000 N. Willamette Blvd.,
Portland, Oregon 97203-5798

503.943.8000

webmaster@up.edu