University of Portland ensures that its programs, services, goods and facilities are accessible to individuals with disabilities under requirements from the Americans with Disabilities Act (ADA) of 1990 and Section 504 of the Rehabilitation Act of 1973.
The ADA National Network provides a comprehensive planning guide for making events accessible to individuals with disabilities. When planning events, please consider the following:
Under Title III of the ADA, places of public accommodation must provide auxiliary aids and services to individuals with disabilities if necessary to use the entity's goods or services. However, auxiliary aids and services would not be required if they would "fundamentally alter" the nature of the goods or services or if they would result in an undue burden.
To inform guests/participants about how to request a disability-related accommodation, information must be included in flyers, advertisements or other materials distributed before an event. The announcement should include:
Sample:
Disability-Related Accommodations and Services:
If you need a disability-related accommodation or wheelchair access information, please contact: ________(person/office), at phone: ________ or email: ________. Requests should be made by ________ (date usually at least one week in advance of the event).
Chair Setup: When a room does not have fixed seats, keep in mind two principles for setting up wheelchair seating locations:
Tables/Information: Tables used for registration, interviewing, information display or other services/goods should be between 28–34" from the floor to the top of the table. If guests will be seated at the tables, knee space should be at least from the floor to the bottom of the table.
Materials: If overhead projections, easels, or dry erase boards will be used, it's helpful to provide everyone with the same information in hard copy format. In addition, some people with visual impairments require the type size to be enlarged; having a few copies on hand with 16-point font is helpful.
Food/Beverages/Info booths, etc.: Keep the following measurements in mind if you will be providing food, drinks, information, registration, use of machines/equipment, etc., at tables or booths:
Total seating capacity | Required number of wheelchair locations |
---|---|
4–25 | 1 |
26–50 | 2 |
51–300 | 4 |
301–500 | 6 |
over 500 | 6 (plus one additional space for each total seating capacity increase of 100) |
Prepare your event staff to be able to answer the following frequently asked questions. If you do not know the answers to any of the following questions or have other questions about disability-related accommodations at your event, please contact University Events.
Q: Where is the nearest parking area?
Know ahead of time where the nearest parking area is. Disabled parking placards can be used in ANY marked parking space on campus. Know the step-free path from the nearest lots to your event location.
Q: How do I get from [point A] to [point B]?
Familiarize yourself with step-free pathways in the vicinity of the event (i.e., parking lot to the main entrance) and to notable locations around campus.
Q: Where is the nearest wheelchair-accessible restroom?
Know ahead of time where the accessible restroom is and how to get to it from your event location.