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Next Steps for Admitted Exchange Students

This page is intended to help exchange students navigate the next steps following admission to University of Portland. To learn more about the beginning of your short-term exchange program at UP, select from any of the following links or scroll down the page.

Enrollment Confirmation
Registration
School Contacts
On-Campus Housing Application
Visa Application + Travel Documents
Health Insurance
New Student Orientation
Exchange Student Resources

 

Enrollment Confirmation

Confirming your enrollment is a critical step to secure your seat in our incoming class. Once “confirmed” you will receive access to the University web portal PilotsUP, the UP Housing Application, and class registration. To confirm your enrollment, please return the Transfer Enrollment Confirmation Form* as soon as possible.
*Please note, as an exchange program participant, you are not required to pay the deposit to confirm enrollment. Please return just the form by email to intl-adm@up.edu.  
Browse the enrollment packet online for more information about next steps: Transfer Enrollment Packet

Registration

Once a student confirms enrollment, each professional school and the College of Arts and Sciences works to create schedules with incoming exchange students. A typical schedule has five courses, totaling 15-18 credit hours per week. Classes are offered one, two, three, and sometimes four days per week. Please reach out to your program coordinator with your program interests. You should identify yourself as a short-term exchange program student from your home university.
Once your schedule is complete, view it on your PilotsUP portal.

School Contacts

College of Arts & Sciences
Aimee Davidse
Academic Program Counselor
davidse@up.edu
Dr. Robert B. Pamplin, Jr. School of Business
Tish Tolentino
Undergraduate Program Coordinator
tolentti@up.edu
School of Education
Annie Popoff
Program Counselor
popoff@up.edu 
Donald P. Shiley School of Engineering
Mark Kennedy
Associate Dean for Undergraduate Programs
kennedy@up.edu
School of Nursing
Elisa Majors
Undergraduate Program Counselor
majorse@up.edu

On-Campus Housing Application

We recommend that exchange students live on campus during their short-term exchange program at UP. Living on campus provides community, proximity to classes, access to extra-curricular opportunities, security, and convenience. On-campus students will select a meal plan to meet their needs. Campus rooms come furnished with a desk, chair, twin XL bed, clothing storage, and a sink with mirror. 
Once confirmed, exchange students should apply for housing as soon as possible using the UP Housing Application.

Visa Application + Travel Documents

Once an exchange student is admitted and has submitted proof of financial support, the University will issue the DS-2019 document. This document is created by ISS in the Student and Exchange Visitor Information System (SEVIS). This form is used when applying for a non-immigrant J-1 visa at a U.S. consulate or embassy and is used at the time of entry to the U.S. Upon arrival to the U.S. an immigration officer stamps the DS-2019 and returns it to you. It indicates the length of your authorized stay in the U.S. and should be kept with your passport.
Use this information to begin the J-1 Exchange Visitor Visa application process.
Read the U.S. Department of State J-1 Visa Welcome Brochure to understand your rights and responsibilities as a J-1 exchange visitor.
Please feel free to contact us at iss@up.edu if you have questions in the meantime. 

Health Insurance

Students and visiting scholars who hold J-1 status are required to have medical insurance coverage for themselves and their dependents throughout their stay in the U.S. You are eligible to purchase student insurance from the University upon your arrival or purchase an insurance policy from your home country that meets at least the minimum requirement before coming to the U.S. If you choose to use a non-UP health insurance plan, you will be required to complete the health insurance waiver before the insurance fee is removed from your student invoice.
Please read through the UP Exchange Visitor Insurance Requirement Handout to learn more about health insurance in the U.S. and the specific requirements for exchange visitors.

New Student Orientation

Please plan to arrive in Portland in time to attend International Student Orientation. Come learn about campus life at the University of Portland, immigration regulations, and more. It is mandatory for new international students to attend. We will begin sending more details about orientation by email as the dates near.

Exchange Student Resources

Questions?
intl-adm@up.edu | 503.943.7367

The Office of International Student Services is open Monday-Friday 8:30 a.m. to 4:30 p.m.